Clerical Officer - Human Resources

Festival of Work; Belfast; Hybrid; GBP 10,000 - 40,000

Job description

Your new company
Hays are working with the Northern Ireland Assembly to recruit a Temporary Clerical Officer for their Human Resources Team.

Your new role
As a Clerical Officer, you will be responsible for providing administrative support for the full range of activities carried out across the Human Resource Office. Main duties and responsibilities of the job:

1. Providing high-quality customer service to a diverse range of customers, both internal and external.
2. Managing own work to ensure the delivery of objectives.
3. Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
4. Providing high-quality and timely administrative support where required, for example filing and photocopying, diary management etc.
5. Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
6. Recording and distribution of correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
7. Organising and providing support to meetings, events and visits, including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have, e.g. the format of the meeting.
8. Recording information to support the production of minutes and draft minutes, e.g. timings of each agenda item and attendance of witnesses.
9. Assisting in gathering and collating information.
10. Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
11. Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
12. Checking and processing invoices for payment through an electronic payment system.
13. Complying with all Assembly Commission's staff policies and procedures, including Equal Opportunities and Dignity at Work policies and procedures.
14. Carrying out other duties that the Assembly Commission reasonably requires of you.

What you'll need to succeed
Essential Criteria: At the closing date for applications, applicants must have:

1. GCE 'A' level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
2. At least 2 years' experience in providing administrative support for a range of HR services to include:
   1. Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
   2. Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines.
   3. Effectively using Microsoft Office to prepare documents and respond to correspondence.
3. OR At least 4 years' experience in a Human Resources administrative role to include (a - c).

What you'll get in return

• £14.56 per hour, equivalent to £28,016
• East Belfast Location
• Hybrid working available
• Immediate start (estimated start date week commencing 24th March)
• Temporary role for 3 months with possibility of extension

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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