Accounts Payable Assistant

Bilfinger Berger SE; Aberdeen City; Remote; GBP 25,000 - 35,000

Job description

Accounts Payable Assistant

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

As part of the Transaction team within the Shared Service Center at Bilfinger UK, you will be responsible for all aspects of the Accounts Payable role, ensuring processes and procedures are adhered to in a timely and professional manner. Liaising with other areas of the business, providing support and assistance where necessary.

The location is flexible, UK-wide.

Main Responsibilities

1. Processing a high volume of invoices daily onto SAP both with purchase orders and without purchase orders (Goods, Services, Hire, Agency, Utilities)
2. Completing supplier statement reconciliations ensuring any queries are followed up for your own set of accounts
3. Handling supplier queries both externally and internally relating to invoices, through to a satisfactory resolution
4. Ensuring that suppliers are paid to agreed terms on the monthly BACS run, whilst keeping adhoc payments to a minimum
5. Ensuring all vendor change forms are completed and approved for supplier masterdata changes within SAP
6. Chasing up approvals of invoices/Purchase orders through to resolution
7. Monthly review of debit balances and allocation of direct debit accounts
8. Maintaining as part of the team, the AP mailbox and ensuring all emails are actioned/responded within 24 hours
9. Helping other members of the team with workload & holiday cover
10. Ensuring all processes and procedures are followed in line with group policy
11. Establish good working relationships with the site requisitioners/buyers and Purchasing ensuring invoice queries are resolved in a timely manner
12. Identify opportunities to implement new processes/procedures to drive efficiencies
13. Assist with ICS audit requirements where required
14. Delivering excellent customer service at all times

Experience and Qualifications

1. Experience within an AP environment
2. SAP Experience ideal but not essential
3. Copes well whilst working to tight deadlines and under pressure.
4. Organises and prioritises workload appropriately
5. Problem solver with a keen eye for detail
6. Engages effectively with colleagues both within the team and the wider business