Accounts Payable Assistant (STAFF)

Orion Group; Aberdeen City; Hybrid; GBP 25,000 - 35,000

Job description

We are seeking an experienced Accounts Payable Assistant for our Oil & Gas client located in the city centre on a staff/permanent basis. Car parking on site available. One day a week working from home.

Responsibilities:

• Assisting the Finance Team as required
• Ensuring supplier Invoices and employee expense claims are recorded accurately and processed for payment in a timely manner.
• Assisting with accurate recording of month end Accruals and Prepayments.
• Processing supplier invoices by ensuring adequate approvals are in place prior to settlement within agreed credit term.
• Verifying items billed against items ordered and received and reconciling differences through follow-up with the vendor and/or other employees.
• Dealing with Vendor queries and reconciling supplier statements.
• Posting financial data to appropriate accounts in automated accounting system.
• Retrieving financial data from automated systems.
• Reviewing transactions for accuracy and correcting any errors identified via journal entry.
• Receiving and processing employee expense claim forms and requests for payment.
• Managing petty cash transactions.
• Maintaining spreadsheets, ledgers and journals as required.
• Sorting out incoming and outgoing daily post and answering queries.
• Providing support during client/financial audits.
• Monitoring Purchase Order Register & engaging with Budget Holders to ensure accurate recognition of monthly cost accruals.
• Assisting with recording of month end prepayments and accruals entries.
• Assisting with AFE process to ensure all unbudgeted expenditure is approved.
• Performing any other tasks as reasonably required.

Our role in supporting diversity and inclusion:
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.