Document Controller

坯潤; Stockton-on-Tees; Hybrid; GBP 25,000 - 45,000

Job description

Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Document Controller to join its Process & Energy team, focusing on collection, distribution, retention and archiving of documents through Electronic Document Management Systems (EDMS), management of site facility drawings and information requests. This is a fixed term role for approximately 6-9 months on an initial part time basis of 20-30 hours, increasing to full time 37.5 during the role's duration. The role will be based between Wood's office and at the client's site in Stockton-on-Tees. Hybrid working is available (3 days on site, 2 days remote).

Why join Process & Energy?

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.

The role

You will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes and ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Responsibilities

• Register and transmit internal, vendor and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all Documentation prior to issuing/transmitting to client
• Responsible for the handling of requests for new Document numbers/hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Qualifications/Skills/Experience

• Minimum ISCED Level 3 (Secondary education)
• Knowledge of MS Office
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems
• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Ability to work in a high-pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.