Document Controller (HPC)

Vrieservice; Bridgwater; Remote; GBP 40,000 - 60,000

Job description

Role - Document Controller
Location - Remote (must be in Bristol, Gloucester, or Bridgwater)
Pay Rate - £104 per day, to raise to £120 per day after 12 weeks of successful training (full training is provided)
Hours - Full time 37 hours per week

About the role
Ensure the management of documents and records for our site, in compliance with License Condition 6: Documents, Records, Authorities & Certificates through effective document control processes and procedures using the company Electronic Document and Record Management Systems (EDRMS).
Principal Accountabilities

• Complete the quality assurance of contractor deliverable submissions, to provide an auditable trail for all documentation within the Electronic Document and Record Management Systems (EDRMS).
• Support the integration of HPC EDRMS with its wider information management needs.
• Comply with HPC's approved processes and procedures.
• Champion best practice Document Management across the DDC Team and HPC project.
• Maintain a focus on continuous improvement to DDC performance, processes, and procedures.
• Use TcRA to interpret management reports on internal and external performance.
• Maintain an active awareness of new developments in the document control space and raise potential improvements to the LDC.
• Represent the DDC Team at Programme and/or contract level meetings as and when required.
• Complete all required mandatory and specific to role training.
• Adapt to change and increases to volumes of activity.
• Support the adoption of a new EDRMS, enhanced functionality and processes & procedures.
• Engage key internal stakeholders including all end users, LDC, all NNB DCs, Supply Chain, Responsible Designer (RD), Third party, and Regulatory bodies (ONR, EA).

Knowledge, Skills, Qualifications & Experience
Essential

• No formal qualifications are required if there is an ability to demonstrate a good standard of general education.
• Experience of working in a project environment, delivering against set timescales, objectives, and milestones.
• Understanding of the quality assurance process principles applicable to document control.
• Awareness of the importance of document control.
• Ability to effectively prioritise workload.
• Strong competence in the use of the Microsoft Office Suite.
• Ability to communicate with and influence or promote the role that the DDC team fulfills on project with strong emphasis on the importance of successfully collaboratively managing interfaces.

Key Competencies
Personal Skills

• Resilience and the ability to work effectively with a variety of stakeholders in a high pressure, demanding, time-critical environment.
• The ability to simplify complex issues and present to senior leadership and key external stakeholders.
• Ambition and drive to develop the processes and team.
• Results oriented with a team-centred approach.

Interpersonal Skills

• Strong leadership and team management track record.
• Excellent communication and presentation skills.
• Ability to build good working relationships and trust within the team through effective communication.
• Ability to manage conflict when encountered.
• Be an effective team player in the HPC Project Team and the wider contractor group by working together to implement continuous improvements.
• Recognise when assistance is required and effectively communicate and influence senior leadership to obtain this assistance.
• Previous team management experience and proven record of success in building and leading a team in document management.
• Discretion - confidentiality when dealing with sensitive information.