Administrative Assistant

TN United Kingdom; East Kilbride; On-site; GBP 60,000 - 80,000

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring, and respectful way.

To find out more about NHS Ayrshire and Arran, please visit our website.

Position:

An exciting opportunity has arisen for a part-time Administration Assistant based at University Hospital Crosshouse.

What you will do:

You will provide comprehensive secretarial and administrative support to the Acute Management Team, promoting the organisation values as well as a positive team image. The role is wide-ranging and involves supporting the PA Team with administrative duties in every domain of the role. The role involves setting up processes, development of databases, and minute taking.

Knowledge, training and/or experience required to do the job:

1. Educated to SVQ Level III/ECDL in Business/Office Administration or equivalent experience essential.
2. Excellent IT and advanced keyboard skills are essential.
3. Proficient in the use of the Internet.
4. Ability to use own initiative and prioritise workload.
5. Ability to work unsupervised.
6. Confidentiality/discretion/trustworthy.
7. Time management.
8. Excellent communication/organisational skills (verbal, written, literate, numerate, and practical).
9. Awareness of Policies/Procedures used by NHS Ayrshire and Arran, i.e., Health & Safety Legislation, data protection policies, waste management policies.
10. Interpersonal skills.
11. Aptitude to learn new skills/advance knowledge by attending training relevant to the post.
12. Previous NHS Administrative experience and an understanding of Microsoft Office would be desirable.