Accounts Payable Assistant

Robert Walters UK; London; On-site; GBP 30,000 - 35,000

Job description

Accounts Payable Assistant (6 month FTC) Salary: £30,000 pro rata Location: London- Soho (4 days on site) Start: ASAP Our client is seeking an Accounts Payable Assistant to manage their outgoing payments and ensure the accuracy of financial transactions. Successful candidates must be able to start immediately or on a 1-2 weeks' notice.

As an Accounts Payable Assistant, you will play a crucial role in managing the company's outgoing payments. Your excellent attention to detail will be key in reviewing incoming invoices, entering data accurately into accounting software, preparing payments, reconciling accounts payable transactions, resolving discrepancies, maintaining records, communicating with suppliers, ensuring compliance, and assisting with audits. Your ability to multi-task, prioritise tasks under pressure, meet deadlines and adapt to a fast-paced environment will contribute significantly to the smooth running of the finance department.

Responsibilities:

• Review and verify the accuracy of incoming invoices, aligning them with purchase orders or contracts.
• Enter invoice details into accounting software, ensuring all information is accurate and up-to-date.
• Prepare and execute payments, ensuring timely payment to suppliers and dealing with any internal or external queries.
• Reconcile accounts payable transactions to ensure records match supplier statements and the general ledger.
• Investigate and resolve any discrepancies or issues related to supplier payments or invoicing.
• Maintain accurate and organised records of all payments and invoices for future reference and audits.
• Communicate with suppliers to address any questions, payment issues, or concerns related to invoices by monitoring various mailboxes.
• Ensure that all financial transactions comply with company policies, accounting standards, and regulatory requirements.
• Provide documentation and support during internal or external audits.

What you bring:

The ideal candidate for this Accounts Payable Assistant position brings strong Excel skills including PIVOT tables & VLOOKUP's. Your excellent attention to detail coupled with your organisational skills will be essential in this role. A proactive approach showing initiative along with the ability to see tasks through to the end is highly desirable. Your relationship building and stakeholder management skills will be key in developing effective relationships built on trust and respect. A determined, self-motivated and resilient individual who can multi-task, prioritise work under pressure, meet deadlines and adapt to a fast-paced environment will thrive in this role. Previous experience within a Purchase Ledger environment and proficiency in using Microsoft Dynamics 365 Business Central are also required.

Minimum Requirements:

• Strong Excel Skills (PIVOT table & VLOOKUP's).
• Multi-sites experience gained from retail or hospitality sectors (ESSENTIAL).
• Excellent attention to detail and organisational skills.
• Proactive approach with initiative and ability to see tasks through to the end.
• Relationship building and stakeholder management skills.
• Determined, self-motivated and resilient - ability to multi-task, prioritise work under pressure, meet deadlines and adapt to a fast-paced environment.
• Previous experience within a Purchase Ledger environment.
• Proficiency in using Microsoft Dynamics 365 Business Central.

What sets this company apart:

Our client offers a dynamic working environment where your contribution is valued and rewarded. They believe in flexible working opportunities, offering the chance to work from home one day a week. They are committed to professional development, providing training opportunities to enhance your skills and career progression.

What's next:

Ready for an exciting new challenge? Don't miss out on this opportunity! Apply today by clicking on the link!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates.