Accounts Payable Assistant

ACCA Careers; London; Hybrid; GBP 32,000; Full time

Job description

Join a dynamic fine arts education company in London as a Contract Accounts Payable Specialist, where you'll manage invoices, payments, and reconciliations in a fast-paced finance team. This role offers the opportunity to apply your financial expertise in a unique sector while ensuring smooth and efficient financial operations.

Client Details

This renowned institution specialises in higher education and professional development in the art world, offering programs that explore the intersection of art, business, and culture. With a strong focus on the art market, curatorial practices, and creative industries, it provides students with in-depth knowledge, industry insights, and global networking opportunities. Through master's degrees, short courses, and executive education, it prepares graduates for careers in museums, galleries, auction houses, and beyond.

Description

The key responsibilities of this Accounts Payable Assistant role will be:

• Ensure all expenses and invoices are properly authorised for payment.
• Posting of all purchase invoices onto Microsoft Dynamics.
• Checking and posting of all staff expense claims, ensuring all receipts are present and raising appropriate adjustments in lieu of any travel advances received through Concur.
• Ensure payment of invoices are in line with supplier credit terms.
• Raise and process payments via BACS on a weekly basis for checking by the Assistant Finance Manager before submission for authorisation.
• Raise any foreign currency and priority payments as required.
• Prepare and submit company credit card holders with their statements monthly, including reconciliation and posting of transactions onto Microsoft Dynamics.
• Provide aged payables report to Finance Manager at month end for review.
• Act as first point of contact on matters relating to external supplier queries and staff-related expenses queries.
• Maintain supplier account details and direct debit mandates.
• Process remittances.
• Maintain filing of invoices and payment records.
• Account for payments on a prepaid basis where required and reconcile monthly.
• Generate Concur prepaid report for prepayments schedule.
• Account for purchase accruals and reconcile monthly.
• Complete Travel Advance reconciliation.

Profile

The successful Accounts Payable Assistant will be:

• Minimum of 3 years of experience in an accounts payable or similar accountancy role.
• Experience using Concur or similar ERP systems.
• Strong knowledge of accounts payable processes and controls.
• High level of accuracy and attention to detail.
• Strong communication skills, with the ability to handle supplier queries effectively.
• Ability to work independently and as part of a team.
• Good organisational and time management skills, with the ability to meet deadlines.
• Ability to adapt quickly to new systems and processes.
• A proactive and problem-solving approach.

Job Offer

The successful Accounts Payable Assistant will receive:

• A competitive salary of up to £32,000 per annum.
• Hybrid working (one day required in office per week).
• Flexible working pattern.
• Supportive working environment.
• Potential for permanent role or extension after initial six month period.