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Office Manager-Jobs in United States

Office Manager in Saint Etienne de Montluc

Rain for Rent International

Saint-Étienne-de-Montluc
Vor Ort
Vertraulich
Gestern
Sei unter den ersten Bewerbenden
Ich möchte über neue Stellenangebote mit dem Stichwort „Office Manager“ benachrichtigt werden.

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Paris Office & Administrative Manager — Interim 2 Months

ACTUAL TERTIAIRE PARIS 03 1105

Paris
Vor Ort
EUR 30.000 - 35.000
Heute
Sei unter den ersten Bewerbenden
Office Manager in Saint Etienne de Montluc
Rain for Rent International
Saint-Étienne-de-Montluc
Vor Ort
Vertraulich
Vollzeit
Gestern
Sei unter den ersten Bewerbenden

Zusammenfassung

A leading provider of fluid-management solutions is seeking an Office Manager to support their Saint-Étienne-de-Montluc operations. The successful candidate will oversee administrative management, operational support, and commercial activities while ensuring compliance with quality and safety standards. This is a dynamic role requiring strong autonomy, organizational skills, and proficiency in both English and French. Join a professional team committed to operational excellence and continuous improvement.

Leistungen

Dynamic work environment
Professional growth opportunities
Engaging responsibilities

Qualifikationen

  • Strong autonomy and organizational skills are essential.
  • Excellent communication abilities for internal coordination.
  • High level of accuracy and adherence to procedures required.
  • Proficiency in English and French is mandatory.

Aufgaben

  • Manage ERP system for contracts and invoicing.
  • Organize transport and logistics for equipment dispatch.
  • Process supplier invoices and monitor receivables.
  • Coordinate support items for the sales team.
  • Support onboarding and training programs for new employees.

Kenntnisse

Autonomy
Strong organizational skills
Communication
Problem-solving
Team-oriented mindset
Analytical thinking
Proficiency in English and French

Tools

InspHire
Smartsheet
Jobbeschreibung

Rain for Rent International is a leading provider of innovative fluid‑management solutions, recognized for its technical expertise, service quality, and strong commitment to safety and operational excellence.

To support the development of our Office located in Saint‑Étienne‑de‑Montluc, we are looking for an Office Manager. In this key position, you will play a central role in delivering administrative, operational, commercial, and quality support to the site. Working closely with the General Manager and the Business Development Manager, you will actively contribute to the smooth running and overall performance of the agency.

Tasks

Administrative Management

  • Master and operate our ERP system InspHire (contracts, invoicing, purchase orders, inventory management).
  • Handle daily mail and administrative correspondence.
  • Manage contracts and all associated documentation.

Operational Support

  • Organize planned and urgent transport and logistics for equipment dispatch.
  • Manage periodic regulatory inspections (tanks, hoses, etc.).
  • Coordinate activities with service partners.
  • Oversee inventory counts and resolve discrepancies.
  • Record daily equipment movements in Smartsheet / InspHire.
  • Order parts, consumables, and relevant stock items.

Accounting & Finance

  • Process supplier invoices (collect, verify, record documents).
  • Forward approved invoices for payment and monitor outstanding purchase orders.
  • Issue purchase orders, manage external orders, and maintain validated delivery notes.
  • Handle monthly customer invoicing, monitor receivables, and perform written/telephone follow‑ups.
  • Register new customers and suppliers, including credit checks.

Commercial & Marketing Support

  • Promote the Rain for Rent brand online (email campaigns, social media initiatives).
  • Organize regional trade shows and events.
  • Coordinate support items for the sales team (business cards, merchandise, brochures, uniforms, etc.).

Human Resources Support

  • Contribute to the onboarding program for new employees (travel, equipment, office setup).
  • Organize and track employee training programs.

Quality, Health, Safety & Environment (QHSE)

  • Comply with all applicable quality, safety, hygiene, and environmental rules.
  • Support continuous improvement efforts within the QHSE management system (MASE, ISO).
  • Assist with documentation, quality records, and environmental reporting
Requirements
  • Strong autonomy and organizational skills.
  • Excellent communication and interpersonal abilities.
  • High level of accuracy, reliability, and adherence to procedures.
  • Ethical, loyal, and exemplary conduct.
  • Team‑oriented mindset and strong attendance record.
  • Analytical thinking, clarity, precision, and structure.
  • Enthusiasm for planning, problem‑solving, and managing diverse tasks.
  • Proficiency in English and French
Benefits
  • A versatile position at the heart of agency operations.
  • Dynamic work environment with varied, engaging responsibilities.
  • Meaningful involvement in process improvement and operational excellence.
  • Participation in cross‑functional projects (Commercial, QHSE, HR).
  • Collaboration with an engaged, supportive, and professional team.
  • Continuous opportunities for professional growth and development.

We value diversity and welcome all qualified applications — regardless of gender, origin, age, beliefs, disability, or sexual orientation/identity.

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* Der Gehaltsbenchmark wird auf Basis der Zielgehälter bei führenden Unternehmen in der jeweiligen Branche ermittelt und dient Premium-Nutzer:innen als Richtlinie zur Bewertung offener Positionen und als Orientierungshilfe bei Gehaltsverhandlungen. Der Gehaltsbenchmark wird nicht direkt vom Unternehmen angegeben. Er kann deutlich über bzw. unter diesem Wert liegen.

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