Office Manager-Jobs in United States

Rain for Rent International is a leading provider of innovative fluid‑management solutions, recognized for its technical expertise, service quality, and strong commitment to safety and operational excellence.

To support the development of our Office located in Saint‑Étienne‑de‑Montluc, we are looking for an Office Manager. In this key position, you will play a central role in delivering administrative, operational, commercial, and quality support to the site. Working closely with the General Manager and the Business Development Manager, you will actively contribute to the smooth running and overall performance of the agency.

Administrative Management

• Master and operate our ERP system InspHire (contracts, invoicing, purchase orders, inventory management).
• Handle daily mail and administrative correspondence.
• Manage contracts and all associated documentation.

Operational Support

• Organize planned and urgent transport and logistics for equipment dispatch.
• Manage periodic regulatory inspections (tanks, hoses, etc.).
• Coordinate activities with service partners.
• Oversee inventory counts and resolve discrepancies.
• Record daily equipment movements in Smartsheet / InspHire.
• Order parts, consumables, and relevant stock items.

Accounting & Finance

• Process supplier invoices (collect, verify, record documents).
• Forward approved invoices for payment and monitor outstanding purchase orders.
• Issue purchase orders, manage external orders, and maintain validated delivery notes.
• Handle monthly customer invoicing, monitor receivables, and perform written/telephone follow‑ups.
• Register new customers and suppliers, including credit checks.

Commercial & Marketing Support

• Promote the Rain for Rent brand online (email campaigns, social media initiatives).
• Organize regional trade shows and events.
• Coordinate support items for the sales team (business cards, merchandise, brochures, uniforms, etc.).

Human Resources Support

• Contribute to the onboarding program for new employees (travel, equipment, office setup).
• Organize and track employee training programs.

Quality, Health, Safety & Environment (QHSE)

• Comply with all applicable quality, safety, hygiene, and environmental rules.
• Support continuous improvement efforts within the QHSE management system (MASE, ISO).
• Assist with documentation, quality records, and environmental reporting

• Strong autonomy and organizational skills.
• Excellent communication and interpersonal abilities.
• High level of accuracy, reliability, and adherence to procedures.
• Ethical, loyal, and exemplary conduct.
• Team‑oriented mindset and strong attendance record.
• Analytical thinking, clarity, precision, and structure.
• Enthusiasm for planning, problem‑solving, and managing diverse tasks.
• Proficiency in English and French

• A versatile position at the heart of agency operations.
• Dynamic work environment with varied, engaging responsibilities.
• Meaningful involvement in process improvement and operational excellence.
• Participation in cross‑functional projects (Commercial, QHSE, HR).
• Collaboration with an engaged, supportive, and professional team.
• Continuous opportunities for professional growth and development.

We value diversity and welcome all qualified applications — regardless of gender, origin, age, beliefs, disability, or sexual orientation/identity.