Office jobs in Spain

Our client, a newly established boutique investment firm (by leaders in the sector) are looking for a reliable and driven Bilingual EA & Office Coordinator to join their close-knit team and act as right hand of founders to coordinate all administrative matters.

Supporting partners to identify office space, manage any renovation and coordinate workplace / infrastructure set up

Negotiations, contract management and key point of contact with suppliers

Facilities, inventory & supplies : point of contact for building, cleaning, insurance, etc. Coordinate all office purchases according to budget

Finance: support with local accounting and invoicing through liaison with outsourced accounting firms. Health & Safety : ensuring office is compliant

IT : sourcing & providing local equipment

Build & Manage CRM system, ensuring investor information collated correctly

Act as first point of contact for the firm, receive investors at the office in person

The chosen candidate will command a bilingual level of English and Spanish and hold a credible University Degree. Proven experience in an Office Management / Operations role in professional services required. Strong knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms) also required.

A strong work ethic combined with a desire to grow and take on projects are essential for this role.

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