Office jobs in United Arab Emirates
Office Manager
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Cross River
Office Manager - Administrative Support - Bilingual (Spanish & English)
Ubique Systems UK Limited
Front Office - Recepcionista
Engel & Völkers Benidorm
Office Manager - Administrative Support - UM0512
Ubique Systems
Business Development Representative - Marketing
Anteriad
CREDIT RISK REPORTING ANALYST
Santander USA
Sales Representative - German market
Netenders Holding
Cash Office Responsible| Navarra| Full Time | 40h |Permanente
H&M
Consultor de mercado
Intermoney Consultoría
Fullstack developer+AI
REWE digital Spain
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Directive
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Connect Centric
Manager, Office Operations
Job summary
A digital solutions provider located in Madrid is seeking an Operations & Office Support Specialist to manage office operations and provide administrative support across various functions. The ideal candidate should have at least one year of relevant experience and be fluent in both Spanish and English. Responsibilities include coordinating office activities, managing supplies, supporting HR and Finance operations, and ensuring a well-organized workspace. This role provides opportunities for professional growth with training and benefits including flexible perks and health insurance.
Benefits
Qualifications
- Minimum 1 year experience as a receptionist, office assistant, or administrator.
- Ability to work under pressure and comply with deadlines.
- Capacity to work from the office 5 times a week.
Responsibilities
- Coordinate daily office and reception operations.
- Manage office supplies and equipment.
- Act as main contact for suppliers and contractors.
- Support HR and People Ops with administrative tasks.
- Assist Finance team with administrative tasks and invoice review.
Skills
Education
Tools
Zartis is a digital solutions provider, specialised in building cutting-edge software with bespoke development teams. Joining the team in one of our global offices in Madrid city center, Cork City and Valencia is a big deal. We are a diverse company, with team members drawn from more than thirty different nationalities.
to join our Operations pillar. You will support a variety of operational areas, including Office Management, AdminOps, Finance Ops, and HR, working closely with colleagues and external suppliers to maintain high standards of service, safety, and efficiency.
Coordinate daily office and reception operations, ensuring a welcoming, organised, and well-functioning workspace.
Manage office supplies, equipment, merchandising and deliveries, ensuring adherence to budgets and timelines.
Maintain business-related records and documentation (vendors, contracts, invoices management support, etc.)
Act as the main point of contact for suppliers and contractors, ensuring service levels meet established standards.
Coordinate and supervise facility-related tasks (repairs, cleaning, maintenance) ensuring compliance with safety protocols.
Support HR and People Ops teams with administrative tasks when needed (documentation, communication, scheduling).
Support Health & Safety management for the different areas and countries.
Provide logistical support for onboarding processes (equipment setup, office orientation).
Assist with Engagement initiatives and internal events planning.
Support the Finance team with administrative tasks such as collecting documentation, reviewing invoices for accuracy, and liaising with vendors.
Assist with basic expense, purchasing and budget tracking processes.
Experience as a receptionist, office assistant, or administrator of at least 1 year.
Fluency in Spanish and English, both written and spoken.A high school diploma or bachelor’s degree in business administration or a related field is preferred.
Skilled at anticipating team members' needs.Tech savvy and comfortable with tools such as Google Workspace, Slack, ClickUp, etc.
Excellent time management skills with the ability to work well under pressure, complying with set deadlines and being able to offer alternatives in case of delay.
Organizational and planning skills.
Capacity to work from the office 5 times a week.
we offer English classes, access to courses and internal training.
Flexible benefits such as transport and restaurant, private health insurance and more.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.