Workplace Assistance (f/m/d) for a Natural Scientist in a Leadership Role

Workplace Assistance (f/m/d) for a Natural Scientist in a Leadership Role

Reference No.: SE 2025/4

Our department focuses on developing next-generation solar cell technologies, with an emphasis on automation and robotics. Our research includes high-efficiency photovoltaics, and we collaborate with leading laboratories and universities worldwide to push the boundaries of solar energy research.

As a workplace assistant (f/m/d) for a leading PhD scientist with specific limitations in communicative and interactive abilities, you will play a key role in supporting administrative, organizational, as well as communicative and interactive tasks within the department. If you are dedicated and enjoy working in a dynamic scientific environment with unique challenges, we encourage you to apply. If needed, HZB will cover training costs to help you best support the scientist in his daily work.

Your key responsibilities include:

• Administrative, organizational, communicative, and interactive support for the scientific leader, including reading aloud, writing assistance, helping with the understanding of nonverbal cues and unstructured, spontaneous communication, etc.
• Support in collaboration with employees, including moderating discussions, conflict resolution, personnel matters, and acting as an intermediary between the leader and external partners
• Planning, organizing, and follow-up of appointments, meetings, and events, with a particular focus on setting clear discussion objectives and establishing structured work routines
• Assistance with correspondence, budget planning, and coordination of project tasks
• Creation and maintenance of documentation, reports, and presentations
• General secretarial tasks, such as handling office-related processes (incoming/outgoing/internal mail circulation, filing and follow-up, travel planning, travel expense accounting, and guest reception)

Your profile

• Completed commercial training or a comparable qualification
• Professional experience in an assistant or similar position, ideally in a scientific or research-related environment
• Experience or additional qualification in working with individuals on the autism spectrum or with similar neurodivergences, or a willingness to further educate oneself in this field
• Strong organizational skills, independent working style, and a keen sense of prioritization
• Excellent communication skills and a high level of empathy, particularly in relation to the specific requirements of the position
• Proficiency in MS Office and ideally knowledge of digital project management tools
• Fluent (business-proficient) German and English skills, both written and spoken

Your Benefits

• Commitment to diversity and sustainability through an inclusive working environment, promotion of diversity sensitivity and implementation of sustainable and climate-neutral methods
• Attractive remuneration through payment according to TVöD Bund
• 30 days holiday/year
• Extensive additional benefits, such as company pension plan (VBL), subsidy for public transport (Deutschlandticket Job) and company sports programmes
• Good work-life balance through counselling services on family and career and flexible working time models: Flexitime, part-time, hybrid working
• A team that is looking forward to meeting you!

Fixed term contract for 24 months. The salary is based on the Collective Agreement for the German Public Service (TVöD-Bund).

How to apply

Please apply with a letter of motivation, your CV and all references and certificates. We look forward to receiving your application via our application management system by 30.04.2025. For reasons of data protection regulations, we are unfortunately unable to consider applications that reach us by any other means (such as email or mail) in the application process.

We very much want our workplace to be diverse, and welcome applications from people with different backgrounds. It is our mission to promote equal opportunities and to improve women’s representation in the workforce. We are therefore very interested in receiving applications from women. Where the qualifications are met, we will give preference to people with disabilities.

For German version, please click on the following link: German Version.

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Climate change poses serious challenges to the whole world. At Helmholtz-Zentrum Berlin, we are researching materials for a climate-neutral future. 1200 employees from all over the world are working together at HZB towards this goal. Join us, and help us achieve it! Learn more about HZB on our website.

CONTACT

Dr. Artem Musiienko