VIE Executive Assistant to HO CI Engineering

Job Description

What’s in it for you? This role will allow you to gain wide top management experience and a greater helicopter view and understanding of the business during 2 to 3 years as a development step. Gain unique insights in decision-making from top management level, learn from a role model/mentor, especially leadership skills, Ethics & Compliance topics, develop knowledge on Company Strategy and interlinks between functions and countries. Expand your horizon and enlarge your professional network across all levels, business units, and countries.

As the Executive Assistant, you will be instrumental in the delivery of the Connected Intelligence Engineering team support, necessary for CI success. In a fast-changing, digital, service environment, you contribute to finding innovative solutions. To be successful, you should be able to demonstrate the following:

1. Use your strong analytical skills and capacity to summarize to support business understanding of complex inputs.
2. Act as the catalyst in drumbeating the team in the implementation of overall strategy, improvement, and transformation.
3. Support Connected Intelligence Engineering ambition by ensuring team inputs are delivered OQOT.
4. Drive performance improvement of the Engineering team at large (budget, team dynamics, team collaboration, performance dashboard, team duties).
5. Be actively involved in the transformation of Connected Intelligence business.

Tasks and Responsibilities

The job holder in the role of the Executive Assistant is responsible for:

1. Supporting the Executive in his day-to-day activities, anticipating needs and preparing scenarios, decision-making or presentations material accordingly.
2. Managing schedules and calendar alignment in close coordination with the Personal Assistant.
3. Influencing key stakeholders and fostering relationships to deliver reliably.
4. Managing the coordination of cross-functional and transnational interfaces, being able to manage a broad network at all hierarchical levels to collect views from a bottom-up approach.
5. Animating and facilitating key team meetings and events.
6. Identifying customer value, business needs, and improvement opportunities.
7. Leading specific action plans/projects and supporting the N-1 management team.
8. Consolidating inputs and monitoring the Connected Intelligence Dashboard and related corrective action plans.
9. Developing materials (Slides, Excel tabs, notes) for all Executive meetings and divisional campaigns.
10. Being actively involved in the management of the Connected Intelligence team (budget definition).

Qualifications/Skills

We are looking for candidates with the following skills and experience:

1. Willingness to develop strong business understanding of the variety of the Connected Intelligence program line’s activities.
2. Data-oriented, structured mindset, and affinity with data and network digital solutions.
3. Proactive, able to adapt to fast-changing business needs.
4. Hands-on and focused on solutions.
5. Capacity to build trust, influence, and negotiate.
6. Ability to create relationships with people, communicate efficiently, and manage conflicts.
7. Ability to operate autonomously and accountably, taking decisions as required.
8. Open and willing to work in all kinds of environments.
9. Fluent in English with experience of working across multiple countries and cultures; German and French would be a plus.
10. Willingness to have fun!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation, and sustainable growth.

Company: Airbus Defence and Space GmbH

Employment Type: VIE, VISC - Experience Level: Professional Job Family: Software Engineering

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At Airbus, we support you to work, connect, and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.