Temporary Part-time Team Assistant, Finance (m/f/d)

ABOUT THE ROLE

OVERVIEW OF KEY DIMENSIONS

Role Purpose: The Temporary Part-Time Assistant provides general administrative and coordination support in day-to-day operations within the Finance Team.

Team: Finance

Reporting Line: Head of Finance

Salary Band: Midi Job on hourly wage (16 EU/hour)

Starting Date: as soon as possible

Contract Duration: Currently we can offer an employment contract for 3 months

Working Hours: part time (20-25 hours per week)

Location: Transparency International Secretariat (TI-S), Berlin, Germany

MAIN ACCOUNTABILITIES OF THE ROLE

Based in the Finance Team, the part-time assistant (Midi Job) will:

• Provide general support in day-to-day operations of the team, including financial reporting on ongoing projects.
• Support accountants in the performance of accuracy controls on incoming invoices and reports from project partners.
• Provide assistance to project managers and accountants in the project kick-off activities, ensuring sound compliance and financial infrastructure is in place from the outset.
• Support the team during the performance of scheduled audits, providing logistical coordination and facilitating the exchange of information.
• Support the coordination of work and information flow within the TI Secretariat and with Partners.
• Support information management for the team, including maintaining up-to-date, organized, and accurate filing systems.
• Keep track of incoming requests, external stakeholders, and other teams around the house and direct them to the relevant colleagues for further action.
• Assist with the update of documents and forms.
• Contribute to the overall functioning of the Finance team by providing ad-hoc support as needed.

CANDIDATE PROFILE

In order to succeed in this role, candidates will need to meet the following:

• Background in finance, administration, project management, compliance, and/or other related fields.
• Relevant experience in an international organizational context working on finance, administrative support, project management, or related.
• Solid IT literacy in MS Office and Outlook and ability to learn quickly the use of other software or systems.
• Good communication and relationship management skills working collaboratively across stakeholders at all levels.
• Business fluency in English required; additional languages, in particular French, Spanish and/or Arabic, an asset.
• Accuracy and attentiveness to detail.
• Strong organizational and time management skills and ability to effectively manage priorities and competing demands coordinating closely with colleagues and seeking counsel when needed.
• Good analytical skills and the ability to produce accurate documentation with attention to detail.
• Highly developed teamwork and intercultural communication skills.
• Interest in anti-corruption work and commitment to the values and principles of Transparency International.

WHAT WE OFFER

Joining the Transparency International Secretariat, candidates can expect:

• The opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues.
• A role with purpose, working in a team of engaged and enthusiastic experts in the field of anti-corruption, driven and united by the desire to fight corruption and achieve significant and large-scale replicable impact.
• A dynamic, flexible, and international working environment with peers representing 45+ different nationalities.
• A high degree of collaboration and autonomy in a lean and agile organization with streamlined decision-making processes and a shared leadership culture with servant leadership philosophy.
• Opportunities to learn and grow, including regular Show & Tell meetings and visits by external experts.

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work-life balance, including:

• Financial contribution to German language classes.
• Generous time off with 30 days of annual leave per year and flexible working times around core hours.
• Remote-hybrid working model from within Germany.
• The possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year).
• Friday afternoons alternately free or meeting-free during the summer months.
• Pluxee Restaurant Checks with plenty of options nearby the office for reduced prices for meals.
• Reduced membership fees with Urban Sports Club.
• Mental wellbeing and counselling support by Open Up.
• A centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree.

HOW TO APPLY

Interested candidates are invited to submit a CV and cover letter in English, merged into one PDF file, via our TI website Career Opportunities - Transparency.org clicking on the vacant position and the button ‘Apply Online’.

Closing date for external applications is Friday, 22nd of November, 15:00.

Only applications duly completed and received through the online recruitment system will be considered.

Transparency International is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome and strongly encourage applications from qualified candidates of all regions, countries, cultures, and backgrounds.

Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed and eligible.

Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability.

We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.

DISCLAIMER

Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise), nor does Transparency International require or need to know any information relating to the bank account details of applicants.

Transparency International will also not ask you to join any group or account on social media or elsewhere.

FURTHER INFORMATION

To learn more about Transparency International please visit our website and follow us on social media: Website: https://www.transparency.org

Twitter: https://twitter.com/anticorruption

Linked In: https://www.linkedin.com/company/transparency-international/

Instagram: https://www.instagram.com/transparency_international/

Facebook: https://www.facebook.com/Transparency International