Specialist HR & Corporate Strategy (m/w/d)

Branche

Our client is a medical device company originally from Japan. They are looking for a motivated employee who can look after their HR function as well as other back office related tasks.

Position: Specialist HR & Corporate Strategy

As the Specialist HR & Corporate Strategy, you will be in charge of human resources and administration to support employees, improve the office environment, and manage the outsource accounting partner for bookkeeping and financial reports.

Responsibilities:

1. Organize and maintain personnel records.
2. Update internal databases (e.g., record sick or maternity leave).
3. Prepare HR documents, like employment contracts and new hire guides.
4. Communicate with external legal affairs and ensure legal compliance.
5. Answer employee queries about HR-related issues.
6. Prepare payroll by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules) to the outsource accounting partner.
7. Arrange travel accommodations and process expense forms.
8. Be in charge of the following tasks via working with the outsource accounting partner:
9. Track company bank accounts, deposits, and balances; report regularly to the Managing Director.
10. Track company invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances.
11. Prepare company monthly financial statements like cash flow, income/P&L, and balance sheets.
12. Reconcile and verify all company invoices and monthly/quarterly statements, assigning payments to applicable cost centers.
13. Help prepare company tax returns including payroll and other appropriate business taxes.
14. Monitor company office expenses and track related invoices and payments.
15. Make and track appropriate sales and use tax payments on invoices as needed.
16. Work with external vendors to resolve any invoice problems or inaccuracies.
17. Collaborate with headquarters accounting and finance team members.

Your Profile:

1. Excellent writing and communication skills in German and English; Japanese is a plus.
2. Ability to contribute to a team environment.
3. Work at the office in Düsseldorf.
4. Fluent German (native speaker equivalent) and English.
5. Motivation and enjoyment to work primarily in English.

Offer:

1. Future innovative company with a startup mentality.
2. Flexible working environment.
3. Possibility to bring your own footprint into the company.
4. International team atmosphere.
5. Open culture with flat hierarchies.
6. Strong support for the professional equality of women and men.
7. Home Office will be available.