Sales Admin

Onto Innovation is a leader in process control, combining global scale with an expanded portfolio of leading-edge technologies that include: 3D metrology spanning the chip from nanometer-scale transistors to micron-level die-interconnects; macro defect inspection of wafers and packages; metal interconnect composition; factory analytics; and lithography for advanced semiconductor packaging. Our breadth of offerings across the entire semiconductor value chain helps our customers solve their most difficult yield, device performance, quality, and reliability issues. Onto Innovation strives to optimize customers’ critical path of progress by making them smarter, faster and more efficient.

Job Summary & Responsibilities

We are looking for a Sales Administrator to support our European team of regional sales managers in the day-to-day business activities. The Sales Administrator will be reporting to the Senior Director of Sales Europe. The Sales Administrator will play an essential role as a trusted partner for regional management, regional sales managers and customers that is always on top of all administrative topics, can provide or organize required information and support both internal and external stakeholders so they can be as efficient as possible in their day-to-day business activities. The Sales Administrator is the heart and soul of the regional organization.

Responsibilities include:

• Create, own, and publish regular reporting on sales metrics such as revenue, forecast, sales funnel, performance vs. targets, etc. Reports will need maintenance, adjustments, and development regularly to follow company and management requirements as well as changes in data sources.
• Support sales team in all aspects of order processing from quote to final acceptance. This may include but is not limited to:
  • Support team in quote creation in ERP system
  • Help maintain accurate data in CRM system
  • Verify, check, create, document and file all paperwork required for processing a customer purchase order
  • Organize system shipment logistics with customers’ logistics departments
  • Follow-up with customers’ accounts payable departments to ensure timely payment of open invoices
  • Track open final acceptances, document regular updates from service and application teams on acceptance progress and outstanding activities with related timeline. Provide related reporting to headquarters and regional management
  • Be the point of contact for customers for all administrative questions related to a purchase order/system shipment/installation, e.g. questions on invoices, info needed for customs clearance, etc.
• Own and steer planning and logistics for trade shows, conferences, etc. in the region together with corporate marketing team.
• Support regional management team with non-sales-related admin work where required.
• Help out in logistics, spare parts and service business processing if needed as a back-up.
• Potentially, the successful candidate can also grow into being the office manager for our new to-be-established Dresden office.

The position is based in Dresden, Germany. Limited international travel can be required.

The position can be fulfilled by one full-time person or two part-time employees, and can be a perfect starting point for an ambitious graduate interested in a commercial career in the technology industry.

Qualifications

Minimum requirements

• Minimum Bachelor’s degree in Economics, Business, Administration or similar, alternatively relevant apprenticeship with minimum 3 years of experience
• Highly driven, self-sufficient, well organized
• Great organizing ability, demonstrated through successful previous involvement in organizing events, conferences, projects, business or leisure activities, or similar as fully responsible owner
• Good interpersonal skills, great communicator, appreciated team player
• Proficient in MS Office – has no problem to analyze complex data sets using tools like Excel or PowerBI
• Experience with ERP systems such as SAP and Oracle
• Experience with customer relationship management (CRM) systems
• Fluent in English

Highly Advantageous

• Previous experience in the semiconductor industry or with capital equipment sales
• Good language skills in German and/or French

Onto Innovation Inc. offers competitive salaries and a generous benefits package, including health/dental/vision/life/disability, PTO, 401K plan with employer match, and an Employee Stock Ownership Program (ESOP) along with health & wellness initiatives. We provide a collaborative working environment along with resources, and state-of-the-art tools & equipment to promote success; and a welcoming, inclusive corporate culture where individuals are recognized for their contributions.

Onto Innovation Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

For positions requiring access to technical data, Onto Innovation Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.