Office Manager & HR Administrator

Department: HR

Location: Berlin

Description

About us:

Upway is a fast growing startup building the largest marketplace for refurbished e-bikes globally. We have refurbished over 50,000 e-bikes in just three years and are growing fast! Upway's mission is to make e-mobility accessible to a wide range of people. Our goal is to build the largest and highest quality e-bike range by sourcing and reconditioning the best e-bikes.

Germany has become our largest market, and to support our UpCenter in Berlin and our newly launched UpCenter in Dusseldorf, we are looking for organizational talent in the area of Office Management and HR Administration as soon as possible.

Responsibilities:

Office Management:

• Management of external service providers for our office supplies (selection and management of suitable partners, maintaining relationships, payment processing)
• Ordering and managing the inventory of daily office supplies
• Management of incoming mail
• Viewing and filing documents (invoices, contracts, etc.)
• Identifying team needs and making suggestions for improvement
• Ensuring a first-class working environment in the office

Administrative & HR support:

• Organization of onboarding and offboarding of employees
• HR support for employment contracts
• Preparation of the monthly payroll accounting in cooperation with our accountant (consolidation of working hours, sick days, vacation days, checking of payroll accounting; sending of payroll accounting to the team)
• Support in accounting (collecting, viewing and forwarding invoices to the accountant)
• Contact person for the team for questions

Team building:

• Regular organization of team events

Requirements:

• 2+ years of experience in office management and/or administrative support
• Strong organizational and time management skills: You should be able to work independently and on multiple projects simultaneously
• Positive attitude: You are a team player with a solution-oriented approach
• Hands-on mentality: You are proactive in taking responsibility for a variety of tasks
• Attention to detail
• Proficient (native or equivalent) communication skills in German, very good English (written and spoken)
• You have a passion for creating a fantastic working environment!

Benefits:

• You work in an early-stage start-up backed by renowned investment funds such as Sequoia Capital, Exor Ventures and Global Founders Capital (Rocket Internet).
• You will be part of an exceptional team of talented employees who thrive in a fast-paced environment and are committed to the common mission.
• At Upway, you take on as much responsibility as you can handle and have great learning and growth opportunities!
• Bureaucracy and slow processes do not exist with us! You work flexibly and solution-oriented and do not have to wait long for important decisions.
• You are one of the first employees in the German Upway team and actively shape the culture of the team.
• You will receive stock options as part of your compensation package.
• You benefit from a 15% discount on an e-bike from our shop per year.