Office Manager & HR Admin (w/m/d)

Office Manager & HR Admin (w/m/d)

Parental leave replacement, temporary contract (until May 2026)

Location: Berlin

Monotype, recognized by Fast Company as "one of the most innovative companies in the design industry," develops font software and technologies for top international brands. Our typefaces and fonts enable the creative development of brands, giving them a distinctive global presence in all languages and digital applications, including mobile apps, websites, games, virtual reality, and HMI.

We have a library of over 150,000 fonts created by some of the world's most famous and skilled type designers. This collection includes globally renowned and widely used fonts such as Helvetica, Univers, and Frutiger, as well as new innovative designs like Posterama and Ambiguity. With over 1,200 employees worldwide in 11 countries, we are currently looking for a temporary parental leave replacement (until May 2026) to support our team in Berlin.

What we offer

• A creative, innovative, and international working environment in the software technology industry
• Annual bonus in addition to your salary (depending on company results)
• Attractive employee benefits (company pension via direct insurance, Urban Sports Club, English language classes, subsidised BVG or “Deutschland” ticket)
• 30 days of annual leave
• A modern and well-equipped office in a central location in Berlin
• Professional onboarding and a very supportive team culture
• Exchange with international colleagues (especially with our offices in Paris and London)
• Regular company events (Summer and Christmas party)

What to expect

• You manage the entire office administration and coordinate external service providers.
• You support the administration of digital personnel files, the recording of working hours, and conduct correspondence with social security institutions and authorities.
• You manage business travel for our Managing Director via a corporate travel agency (international flight and train bookings, hotel reservations, etc., negotiation of company rates).
• You support the monthly preparatory payroll accounting in cooperation with an external service provider.
• You coordinate our company benefits as well as our occupational health and safety measures for our employees.
• You will be responsible for the fleet management of our company cars: purchasing, managing, and returning leased company cars in accordance with company guidelines.
• You organise team and company events independently, contribute your own ideas, and are responsible for the entire project management for these events.
• You support the onboarding of new employees (e.g. contract paperwork, visa matters).

Your Qualifications

• Experience in a comparable role (HR/Team-Assistant)
• Excellent German and fluent English skills (oral and written)
• Independent management of a wide range of projects including troubleshooting and effective prioritization
• Excellent service level and organizational skills
• Professional and confident communication with a wide range of contacts (internally and externally)
• Knowledge of preparatory payroll accounting is a plus
• Completed bachelor's degree or commercial training
• A pinch of humor and fun working in an international team