OFFICE MANAGER f/m

GERMANY – OFFICE MANAGER f/m

Part-time (50%)

Sharingbox, part of DNP Photo Imaging, is a global leader in the design and production of engaging photo and video experiences on live events. In over 20 countries, we work with most of the major international brands and agencies to create state-of-the-art brand activations and live-communication projects. The experiences we design provide our clients with spontaneous brand engagement, organic event amplification, valuable user data, and social media presence through user-generated content.

Job Description

We are looking for a motivated and organized individual to manage our office operations and support our HR functions. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this role is perfect for you!

Key Responsibilities

The Office Manager is responsible for the administrative, financial, and accounting management of the German office. Additionally, the role oversees human resources and facilities management, as well as handling customer and internal requests. The Office Manager is a key partner with all departments of the company.

Administration

1. Office Supplies & Facility Management: Ensure the office is well-stocked and maintained, managing orders and overseeing facility needs.
2. General Administration: Handle various administrative tasks to support the smooth operation of the office, including postbox management and document archiving.
3. Event Planning: Organize and execute internal events and group travel arrangements.

Finance & Accounting

1. Accounting: Manage suppliers and customer invoicing, bank transactions, and credit collection.
2. Monthly Closing: Ensure smooth monthly financial closing.
3. Customer & Suppliers Demands: Address customer emails and supplier requests promptly.
4. Credit Card Expenses Follow-up: Collect invoices and manage related tasks.

Human Resources

Collaborate with the HR department in the Paris Headquarters.

1. Payroll Management: Oversee payroll variables and ensure timely salary payments.
2. Onboarding & Offboarding: Participate in the onboarding and offboarding processes for employees.
3. HR Administration: Handle declarations and other HR administrative tasks.

Qualifications

1. Proven experience in similar roles, office management, administration, finance, or HR coordination.
2. Strong organizational and multitasking skills.
3. Excellent communication and interpersonal abilities.
4. Proficiency in relevant software and tools (Word, Excel, Google Workspace).
5. Fluency in German and English.