Office Manager

ABOUT THE ROLE:

As the Office Manager at Talon.One, you'll be responsible for keeping things running smoothly in our Berlin office. This role reports to the Workplace and Community Manager and ensures a seamless office experience and operations in our office.

You will have a key role in making guests, employees, and candidates feel welcome in the office. You will cover important tasks like managing the office operations (including beverages and snacks, administration, vendor management, office security, office management expenses, office inventory, and storage management).

This is a full-time on-site position (Mon-Fri, 08:30 - 17:30 CET).

ABOUT THE TEAM:

The People & Culture team, comprising 10 members from 9 different countries, actively supports nearly 200 Taloners spread across three regions. Our focus spans People Operations, Talent Acquisition, Workplace and Community Management, and People Business Partnering, all aimed at sparking inspiration among candidates, employees, and alumni. If you thrive in a fast-paced environment and want to contribute to improving the employee experience at Talon.One, we'd love to have you on our team!

ONCE YOU ARE HERE YOU WILL:

1. Welcome visitors warmly, embodying the friendly face of Talon.One
2. Offer a great office experience for Talon.One visitors, employees, and candidates
3. Ensure a clean, spotless environment in partnership with our external cleaning team
4. Manage the relationship and operations with the building management and office security
5. Keep our office and kitchen fully stocked
6. Manage all aspects of mail shipping and receiving efficiently
7. Be the go-to person for employees and management on all office matters
8. Drive our Employee Health, Safety, and Security guidelines
9. Participate in Talon.One's event strategy design, planning, and execution
10. Keep the Office Expense Budget updated

WHAT WE NEED YOU TO BRING TO THE TABLE:

1. You are fluent in German and English
2. You have experience in office management or front desk roles
3. You are organized and keep a good inventory of storage
4. You have strong communication skills and high attention to detail
5. You are a great time manager and very punctual
6. You have a valid category B driver's license
7. You have excellent interpersonal skills, with a passion for going the extra mile and an understanding that the small details make a big difference

WHAT'S IN IT FOR YOU:

1. Learning budget and LinkedIn Learning
2. 30 vacation days
3. In-house German language courses
4. Discounted Urban Sports Club membership and BVG ticket
5. Work-Dog-Balance, your best friend is more than welcome!
6. Mental health support with Nilo.health

WHY YOU SHOULD WORK FOR US:

1. The right attitude: modern methods and a diverse, creative workspace with an open and international culture
2. Everyone for the product: Together we create a flexible, highly scalable product with state-of-the-art technologies. We can only succeed if everyone works as a team
3. Healthy Growth: Growing our company means growing everyone in the team. We love to share knowledge and learn
4. A great environment: Flexible and family-friendly environment, bright and easily accessible offices, modern software and hardware
5. High flexibility degree: Prefer to work early or late at night? Do you have to pick up your children from kindergarten? Do you prefer working abroad? We believe in results and motivated employees

Do you want this job?

We'd love to hear from you! Apply directly via the form below.

Talon.One is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make employment decisions on the basis of race, color, religious belief, ethnic origin, nationality, sex, gender identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by company policy. As an employer we strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

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