Office Administrator - 20 hours per week

Company Description

Ergomed Group is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease. Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America, and Asia.
Our company allows for employee visibility (you have a voice!) creative contribution and realistic career development.

We have nourished a true international culture here at Ergomed.
We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved.

Come and join us in this exciting journey to make a positive impact in patient’s lives.

Job Description

The Office administrator is responsible for performing a range of clerical and administrative tasks to support daily office operations.

The Office Administrator will be responsible for (but not limited to) the following activities:

• Secretarial services included but not limited to organization of meetings, coordination of travel and other company events, post-service, e-mail service, and administration
• Dealing with mail correspondence / courier shipments (incoming and outgoing)
• Archiving of documents - electronic and in hard copy (messages, financial documents, travel settlement, etc.)
• Deputy for the office manager (partially, during absences).
• Support and backup of local Accounting Department
• Support and backup of local Human Resource Department
• Keeping employee/personal files up-to-date
• Maintaining office supplies inventory
• Monitoring office maintenance
• To be contact person for various suppliers and service providers
• Reception of guests and clients and taking care of them during visits
• Arrangements and organisation of office meetings and company events
• Basic IT support (setup of laptops, shipment of equipment to home office staff etc)
• Administrative and logistic support for the whole Frankfurt/Main office

Qualifications

The ideal candidate will have:

• Previous experience working in an Office Administrator position will be advantageous.
• Excellent communications skills
• Ability to build strong and trustworthy relationships
• Affinity for problem-solving; holistic analytical thinking
• Process-oriented mindset
• Good time-management skills
• Fluency in German & basic English
• Solid working knowledge of MS Office programs including Microsoft Word, Excel, and PowerPoint

Additional Information

Why Ergomed

We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.

To succeed we must work together with a human first approach. Why? Because our people are our greatest strength leading to our continued success on improving the lives of those around us.
We offer:

• Training and career development opportunities internally
• Strong emphasis on personal and professional growth
• Friendly, supportive working environment
• Opportunity to work with colleagues based all over the world, with English as the company language

Our core values are key to how we operate, and if you feel they resonate with you then Ergomed is a great company to join!

• Quality
• Integrity & Trust
• Drive & Passion
• Agility & Responsiveness
• Belonging
• Collaborative Partnerships

We look forward to welcoming your application.

All your information will be kept confidential according to EEO guidelines.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.