Junior Project Manager

Title: Junior Project Manager

Location: Munich, Germany

Reports To: Operations Director/Head of Project Management

About us: At DDB Health, we believe health can’t wait. The pace of healthcare is accelerating—and we love it. That is why at DDB Health, we DARE TO DO BOLDLY. Our agency of courageous, curious, generous and gritty people are committed to solving the toughest health challenges. Through our omnichannel creative approach, we inspire our customers to take bold action that advances health.

DDB Health is a global network of healthcare communications companies dedicated to helping clients use creativity—and creative technology—as a force for good health.

Position Summary: As an integrated client-facing Junior Project Manager, you are the operational day-to-day delivery lead on agency business, becoming wholly trusted and relied upon by your agency team in the running of your account and the agency internal processes.

You manage projects from initial scoping through to creative execution, studio, and production. You are the glue between all departments and closely aligned to client service and clients. You understand how client departments work and are passionate about processes that lead to efficient client-agency working relationships.

Responsibilities:

• Overall project management:
• Own the planning, communication, organisation, leadership, and delivery of the programme of work.
• Produce and oversee project scope, monitor and track scope creep, and drive updates.
• Upstream management of Agency/Client workflow including proactive creation of multichannel timing plans and maintenance of internal status reports as necessary.
• Establish and maintain project and/or program communications.
• Proactive stakeholder management throughout project lifecycle including running internal status meetings and maintenance and approval of all project documentation.
• Escalate concerns and observations to client service team and department leads.
• Partner with production specialists as required and maintain oversight of delivery and budget.
• Responsible for building and nurturing new supplier relationships.
• Drive maximum utilisation and recoverability of resources.
• Maintenance of file repositories and DAM systems.
• Set up post-project review meetings, and gather feedback for internal and external measurement of KPIs.
• Ownership of daily internal stand-ups.
• Advocate of all internal processes.
• Finance:
• Manage estimates and timings for the whole project including production.
• Flag internal investment/budget burn as appropriate to avoid overages.
• Ensure weekly project financial health reporting.
• Management of estimates, raise purchase orders, and invoice approvals for third-party costs.
• Report and update Client Service on any risks.
• Attend monthly financial meetings with Client Service and Finance as required.
• Add new suppliers to AX.
• Reconciliation of every project on completion.
• Resource Management:
• Plan and manage agency resources throughout the project lifecycle.
• Make requests for strategy, creative, copy, design, and other studio time.
• Lead resource workload management meetings with the Traffic team.
• Use knowledge of individuals' strengths to ensure effective teamwork.
• Ensure the right people are involved at each milestone of the project.
• Support casting on briefs.
• Creative:
• Lead creative development and production phases.
• Set agendas and inform on next steps.
• Evaluate creative and production against brief, budget, requirements, and brand guidelines.
• Add value through finding cost-effective ways to create desired results.
• Proactively research and share technology and production solutions during creative development.
• Ensure all concepts and project documentation are approved prior to client presentation.
• Ensure all creative work is proof-read before being presented to the client.
• Traffic internal progress chasing and tracking.
• Position Requirements:
• Creativity: Contributes ideas to improve agency business objectives.
• Productivity: Owns processes to ensure accurate execution and smooth flow of work.
• Relationships/Communication: Has effective listening, verbal, written, and presentation skills.
• Knowledge and Skills: Ability to learn and grow from successes and mistakes.
• Management and Leadership: Proactively builds relationships inside the agency.

Benefits / what we offer:

• Exciting and varied projects with TOP pharmaceutical companies.
• Healthcare communication that is fun and surprising.
• Collegial interdisciplinary cooperation.
• Appreciation, recognition, and a great team.
• A comprehensive induction with a personal contact person.
• Global networking and local sovereignty.
• Flexible working hours & remote office.
• Working in the heart of Munich with excellent transport connections.
• Subsidy for the MVV-Monatsticket (M-Zone) or the Deutschlandticket.
• Possibility of leasing a job bike.
• The opportunity for continuous training and development.
• Modern equipment and refreshments.

Our commitment: Omnicom Health Group is committed to hiring and developing exceptional talent. We are focused on developing diverse teams that can bring the best solutions to everything we do.