IRAP Europe Operations Director

About IRAP Europe

IRAP Europe is made up of 18 staff members, including a team who provide legal aid to clients in Family Reunification and Humanitarian Visa procedures through direct legal services and partnerships with local NGOs and pro bono law firms. Working primarily from our office in Berlin, Germany, our staff directly represent clients in French, German, and Swedish procedures as well as in litigation before international courts.

Position Overview

We are seeking an Operations Director who will oversee three distinct functional areas—finance, human resources, and facilities administration—within the IRAP Europe Operations Team. This role will prioritize financial management by supervising the Senior Office & Accounts Manager, ensuring compliance with accounting standards, budget development, monthly bookkeeping, and timely reporting for tax advisers. Additionally, the Operations Director will guide the HR Manager in managing payroll, recruitment, and employee development initiatives, ensuring alignment with organizational values and staff well-being. In overseeing the Administrative Assistant, this position will also ensure effective facilities management, safety compliance, and operational support. The Director will play a crucial role in fostering cross-departmental collaboration, enhancing operational efficiency, and driving strategic financial initiatives to support long-term growth.

Responsibilities

• Accounting/ Finance:
  • Co-development of the annual IRAP Europe budget, in coordination with the Senior Director - IRAP Europe Programs.
  • Budget management and implementation.
  • Ensure compliance with relevant accounting standards.
  • Oversee and analyze spending trends and relevant accounts payable by requesting relevant periodic reporting.
  • Oversee the following monthly transactional finance-related processes of IRAP Europe gGmbH:
  • Bookkeeping
  • Tax reporting for tax advisers
  • Payroll
• Human Resources:
  • Serve as a thought partner for the IRAP Europe HR, providing guidance and fostering reflection on evolving HR needs and goals.
  • Oversee HR processes including Contracts Management, Benefits Management, Payroll, Recruitment, Onboarding, Offboarding, and Professional Development.
  • Ensure HR compliance with IRAP policies and country-based legal requirements.
• Facilities, Administration, Staff Safety and Security:
  • Manage safety and security for all staff and IRAP assets in Germany.
  • Create and maintain a culture of safety and security, including security plans and training.
  • Oversee office administration protocols and compliance with German regulations.
• Operations Team Management:
  • Manage the IRAP Europe Operations Team, fostering a culture of accountability and collaboration.
  • Supervise HR Manager, Senior Office & Accounts Manager, and Administrative Assistant.
  • Conduct regular meetings and oversee recruitment and development of Ops staff.
• Cross-Office/Departmental Coordination:
  • Collaborate with Operations functions in different IRAP offices.
  • Advise on implementing new systems and workflows.
• DEIAB, Org. Culture and Staff Well-Being:
  • Promote staff care and well-being, model healthy work-life balance practices.
  • Create an inclusive environment and ensure all members’ voices are heard.

Qualifications

• Education: A university degree (or equivalent) in business, management, finance, or a related field.
• Experience:
  • At least five years of non-profit management experience in Germany.
  • At least three years of supervisory experience in finance, HR, and administration.
  • Experience working internationally and overseeing administration, finance, and HR.
• Skills:
  • Strong interpersonal, communication, and collaboration skills.
  • Commitment to fostering a diverse, equitable working environment.
  • Strong project management skills and comfort with technology.
  • Excellent knowledge of German accounting standards and C2 German language skills.
  • C1 English language skills; French, Arabic, or Swedish are a plus.

Job-related Requirements

• This position is based in Berlin, Germany, with some international travel required.
• In-office work is required at least 3-4 days per week.

Benefits

• Supplementary company health insurance.
• Deutschland Ticket.
• Daycare reimbursements and wellness reimbursement twice per year.
• Generous professional development opportunities and vacation days.
• Office closure December 26-December 31 and additional paid office closures throughout the year.

Compensation

The salary will be between (€119,731 - €128,744), based on experience, education, and internal equity.

Application

Shortlisted candidates will be invited to two interviews and possibly a written exercise. Candidates will be informed of their application status after the final interview.

Reasonable Accommodation

IRAP is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations.

Equal Opportunity

IRAP is an equal-opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply.