Interim HR Coordinator (m/f/d)

Job Purpose

Department: Human Resources
Reporting to: Head of Human Resources
Type of Contract: Fixed Term (1 year maternity cover)
Employment Type: Full time (40 hr/wk M-F)
Closing date for applications: 20 November 2024

ECFR is growing and we are looking for an experienced HR Coordinator to join our team and support us in our commitment to fostering a positive work culture and delivering a top-tier employee experience. This is an opportunity to become a key contributor, bringing your passion and expertise to ensure smooth day-to-day operations and payroll preparation.

You will coordinate a variety of tasks within the HR function, ensuring that employee queries are addressed in a timely manner. You will also collaborate closely with a multinational team and other stakeholders across the different legal entities ECFR has in Europe to enhance our operational efficiency.

You will succeed in this role if you are driven and have tons of energy to get work done! This position is ideal for someone who enjoys working with a high degree of ownership and has a mindset focused on continuous process improvement.

Person Specification

• Degree in Business Administration or Human Resources Management
• Minimum 2 years’ experience in a similar role, ideally in a fast-paced, international environment.
• Understanding of general human resources policies and procedures and employee relations.
• Experience in payroll management is an advantage
• Good knowledge of employment/labour laws
• Excellent written and oral communication in English, other European language is an advantage.
• Proficient in MS-Office and HRIS systems, knowledge of Personio is a plus.

What we offer

• A competitive salary according to profile
• Flexible and hybrid working mode
• Generous leave policy
• An exciting environment in an innovative, pan-European think-tank
• An open and appreciative culture within the organisation
• High level of personal responsibility.
• Committed multicultural and diverse colleagues from across Europe

Main Responsibilities

• Ensuring compliance with local law and regulations.
• Address and resolve employee queries and issues in all day-to-day operational activities.
• Provide HR support and guidance to line managers on operational tasks.
• Foster employee satisfaction by resolving issues promptly and ensuring the people agenda is heard and implemented.
• Manage offboarding process from start to end.
• Manage documentation for current staff and consultants including contracts, legal documentation, and personal information as per GDPR and local regulations.
• Maintenance of accurate employee records and the HR system.
• Assist in development and implementation of human resources policies.
• Monitor and evaluate the operation of existing procedures/policies and identify areas for improvement.
• Assist in talent acquisition and development processes.
• Manage payroll process in cooperation with HR team, payroll providers, and finance.
• Ensure compliance with regional labour regulations in the HR mission.
• Administer staff benefits.

Skills and Abilities

• Excellent people skills, with the ability to comfortably interact with different levels of hierarchies fostering healthy employee relations.
• Flexible and multitasking with the ability to adapt to changeable conditions and demanding deadlines.
• Ability to work independently and as part of a multi-disciplinary and multi-national team.
• Excellent organisational skills, an eye for detail, reliable and quality-driven.
• Pro-active and with a can-do attitude with a hands-on approach and problem solving.
• High degree of ownership and customer focus.
• Ability to maintain strict confidentiality and handle sensitive information.
• Willingness and ability to occasionally travel to ECFR offices.

To Apply and Next Steps

If this is of interest, we look forward to receiving your application! Please use the apply button below to register and submit your cover letter and CV (max. 2 pg. and pdf format).

Candidates must be eligible to work in Germany, or the country where the position can be based.

We aim to keep you posted with the status of your application, but due to high volume of applicants, we are unable to communicate with all applicants individually. If you are not contacted within 2 weeks of the closing date, please consider you have not been pre-selected.

We care about your data privacy. If you are interested to know more about how we manage your personal data, you can find more information in this link: Privacy Information.

ECFR is an Equal Opportunity Employer and we do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state, or local protected class.

STRICTLY NO AGENCIES PLEASE.