HR Generalist (d/f/m)

The HR Generalist (hybrid) provides comprehensive HR administrative support and guidance to employees and managers, helping ensure efficient, compliant, and employee-focused HR operations.

This role handles core HR administrative tasks, assists with Works Council preparations, and maintains employee records. Each HR Generalist will also have a specific focus area: one as SME on HRIS, and the other as a support backup for payroll, enabling smoother HR operations across all functional areas.

What you’ll do

Employee Support and Guidance:

• Act as the first point of contact for employee inquiries, providing clear and supportive answers on HR-related questions, policies, and processes.
• Assist employees during key HR touchpoints, including onboarding, role transitions, and offboarding, to ensure a positive employee experience.

HR Administrative Tasks:

• Create or initiate needed templates and keep them up to date
• Manage essential HR documentation, including the creation of employment contracts, processing of contract changes, and issuance of certificates and other necessary paperwork.
• Maintain accurate and up-to-date employee records in the HR system and manage electronic personnel files to ensure data integrity and compliance.

Works Council (WoCo) Preparation:

• Prepare necessary documentation for Works Council hearings, ensuring all reports and data are accurate, well-organized, and compliant with legal and company standards.

HR Data Management and Reporting:

• Ensure master employee data is maintained accurately in the HR system, and support data-driven insights by generating regular and ad-hoc reports as needed.

Point of Contact for Health Insurance and Authorities:

• Serve as the primary contact for health insurance companies and government authorities, handling requests and coordinating information exchanges in a timely and compliant manner.

HR Process Improvement and Strategy Implementation:

• Participate in the implementation of HR strategies and support efforts to enhance and streamline HR processes, contributing to a more efficient HR function.

Specialization Areas:

• HRIS Focus: Become the Expert of our HRIS, ensuring data accuracy, providing system support to users, and identifying opportunities for process automation.
• Payroll Development Focus: Demonstrate a willingness to develop into a payroll backup role, supporting the payroll team as needed and learning payroll processes to ensure data accuracy, coordination, and a seamless handover if required.

Who you are

• Successfully completed commercial training in the field of personnel administration or completed studies with a focus on human resources management
• At least 3 years of professional generalist experience in human resources
• Good knowledge of German labor law
• Good knowledge of employee life cycle
• Practical experience in shaping, using and maintaining HRIS Systems like Personio
• google products and MS Office SuiteSafe handling of
• Very good spoken and written German and English language skills
• High level of customer and service orientation as well as social skills and integrity
• Organizational, improvisational and coordination skills
• Strong communication skills, team spirit and a careful, structured and forward-looking proactive way of working
• Ability to react quickly and flexibly to changing requirements
• High accuracy and attention to detail
• Flexibility to support different HR areas as needed, with a proactive approach to learning and improving HR processes