Global Events and Conferences Manager

Job Description

• Source and implement a digital events platform for all CIFOR-ICRAF digital and hybrid events.
• Develop and execute full communications plans for each event, including briefs, editorial agenda, run-of-show, speaking notes and leading on the communications strategy.
• Liaise with CIFOR-ICRAF scientists to prepare and assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events, and regional and thematic events.
• Provide full events planning, implementation, reports, and logistical service to CIFOR-ICRAF’s themes and regions and prepare event reports and lessons learnt for knowledge management.
• Build a global events program.
• Manage and report on events budgets.
• Hire and manage event subcontractors.
• Manage consultants and staff involved in CIFOR-ICRAF’s global events and ensure effective coordination with scientists and the Communications, Outreach and Engagement unit.
• Serve as a focal point, develop, and manage relationships with stakeholders and partners and organizations related to conferences.
• Manage the preparation and execution of all conference contracts.
• Coordinate the CIFOR-ICRAF’s Events Management System, events webpage, and events calendar and conduct research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture and forestry sectors, and beyond.
• Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to event planning, and support scientists and others to promote their research at events, workshops, and conferences.
• Report on event outcomes and metrics for donors, partners, and internal use.
• Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications, and other promotional items.

Requirements

• A degree in communications or a related discipline.
• At least 5 years experience in global conferences, events planning, logistics, and budget management.
• Experience in coordinating large conferences involving senior government ministers and in managing attendances of more than 1,000 participants.
• A proven ability to develop communications strategic direction.
• Ability to travel and flexibility.
• Fluency in English and working knowledge of other international languages is an advantage.