GENERAL OFFICE MANAGER (M/W/X)

People are at the heart of Test Industry’s philosophy: our offices are always looking for motivated and enterprising people who want to join our team.

Our company pursues a group development strategy, aimed at building a working environment based on respect, meritocracy, competence, and transparency.

The company pays particular attention to soft skills (ability) and their development, as the basis of an organisation are human resources and policies that enhance the talent of the people who work for it.

Resourcefulness, autonomy, flexibility, reliability, and customer orientation are just some of the most important transversal skills to work successfully for Test Industry.

Work with us by applying for vacant positions in the various locations.

For our Test Industry site in Aachen (Germany), we are looking for a General Office Manager (m/f/x).

The General Office Manager will play a key role in ensuring and improving all the smooth operations of the German plant, managing directly front and back-office support functions.

This role requires the General Office Manager to be based full-time on-site at our Test Industry plant in Aachen, Germany, ensuring strong local support for our operations and will also serve as a key liaison with our Italian plants, facilitating communication and operational alignment across locations.

Main Responsibilities and Activities

• Support in the preparations of budgets, forecasts, monthly/annual financial statements reporting to Test Industry headquarter.
• Business trip management (booking, visa applications, expense reports, A1 certificates, etc.).
• Occasional support in human resources management (recruitment, attendance tracking, payroll, testimonials, etc.).
• Administration of bank accounts (processing payments, cash forecast, liquidity management).
• Control of invoices, dunning, VAT declarations & Tax returns.
• Entering orders and any commercial or administrative data into company database, issuing orders confirmation and communication with customers.
• Managing Accounts Receivable and Accounts Payable Aging, taking under control and action past-due amounts (both on debit and credit side).
• Contact person for the external Accounting Service and Legal and Tax consultants.
• Contact person for the insurance broker (contract overview & management, reporting, claims management).
• Reporting to various other recipients (Intrastat, ZM, transparency register).
• Management and intermediation of internal and external communication.
• Drafting reports, presentations, and revisions.
• Management of phone calls and messages.

Technical Skills:

• Education: Completed commercial or comparable vocational training (kaufmännische Ausbildung), Degree in Economics, Letters, Foreign languages, or related fields.
• Experience: Relevant professional experience in office management or related roles, preferably within manufacturing or an industrial environment.
• Skills: Good knowledge of foreign languages, personnel management, general services.
• Languages: Excellent written and spoken command of German and English.

Nice to have:

• Proficiency in Italian will be positively considered.

Skills

• German and English language.
• Personnel management.
• General services.