Front Desk Team Asssistant (2 Years Contract)

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Ib Vogt is looking for Front Desk/Admin Support in our Berlin office. This position will report to our Office Manager and will support day-to-day tasks related to office management, administration, and organization matters linked to the main office and subsidiaries, EPC sites, and related.

• Purchase and inventory maintenance of office material (stationary, IT equipment, office food & drinks etc).
• Acting as a main point of contact with maintenance, service providers, security, cleaning services and building services.
• Main contact with employees in relation to the office equipment.
• Support Office Manager with purchasing, delivering and inventorying of home office equipment including furniture.
• Maintenance of the company distribution lists, e-signing software management and other external services.
• Internal mail record number with external correspondence.
• Support office system when it comes to booking the rooms and desks and administrative tasks regarding the documentation, storage and web depositaries.

• At least 5 years of work experience in a previous role related to administration and office management.
• Proficiency in MS Office and keen on learning new tools.
• Fluent in German and English (minimum B-2-level).
• Great communication skills verbally and in writing.
• Outstanding organization skills and attention to detail.

• A truly international working environment with colleagues from all over the world.
• An open-minded, friendly, dynamic, and highly motivated team.
• Interesting and challenging tasks, and thus a scope of professional growth and development.
• We encourage both teamwork and personal responsibility.
• Very good opportunities for professional and personal development.
• Competitive remuneration and motivating benefits.