FIT Project Clerk

Background

Office/Unit/Project Description

The Bureau of External Relations and Advocacy (BERA) is responsible for positioning UNDP as the world’s leading global development agency, promoting its global authority and thought leadership on sustainable development and the interconnected issues of poverty, inequality, and climate change. BERA supports UNDP in building and nurturing strategic relationships and alliances essential to achieving its mission and leads UNDP’s work on innovative and diversified partnerships and ways of financing the Decade of Action to achieve the Sustainable Development Goals. It is also responsible for global campaigns on critical development issues, and coordinates and sets corporate standards across the functions of partnerships, marketing and communications within UNDP and leads on internal communications.

BERA has a robust network of Representation Offices (Brussels, Copenhagen, Geneva, Tokyo and Washington D.C.), which play a critical role in audience centric communications and management and strengthening of relationships with Public and Private Partners to help build a strong brand for UNDP within the local ecosystem.

In April 2021 UNDP opened a new representation office in Germany, which is a reflection of the complementary agenda between UNDP and Germany and the shared ambition of supporting country-led efforts to achieve the SDGs through the promotion of democratic governance, poverty eradication, stabilization and conflict prevention in fragile contexts and action on inequality, climate change and the environment. The Office aims at deepening the partnership with Germany, increasing the visibility of UNDP and its work among German constituents and supporting UNDP at headquarter, regional and country levels in better positioning with German counterparts (parliament and its committees, Ministries, KFW, civil society, the private sector, foundations, academia, think tanks and the media).

The Federal Ministry for Economic Cooperation and Development (BMZ) has been supporting the GRO through the provision of grants (FiT funds) for strategic thematic activities. Currently the GRO has three (3) BMZ-funded projects focused on several strategic thematic areas: ‘climate partnerships and nature with the private sector’, ‘financing for development and Integrated National Financing Frameworks’ and ‘digital partnerships’. In addition, the office is running a project for the enhancement of the Hamburg sustainability Conference 2025, also funded by BMZ FiT funds. The GRO is now looking for a Project Clerk that supports the planning and implementation of these BMZ funded projects.

Duties And Responsibilities

Scope of Work: Support overall planning and implementation of FiT activities under 3 BMZ grants, including the conceptualization of new activities.

1. Support Project Management: Support the organization of project activities e.g. seminars, workshops, events (incl. conceptual planning, invitation management, correspondence with multiple partners, on-site tasks, light administrative support, in collaboration with Admin/Finance Assistant).
2. Support project budgeting and expenditure and financial planning of activities.
3. Support drafting of regular donor reports.

Assist In Research And Data Analysis

1. Assist in analyzing and managing donor data to enhance strategic decision-making and partnership development.
2. Support research on political developments, funding trends, and sustainable development initiatives.
3. Assist in preparing briefing notes, official mission logistics, and high-level meetings, etc.

Support in Communication

1. Support communication of project results through social media and other communication channels.
2. Conduct online research and collect background information to support activity and mission planning.

Support In Building Partnerships

1. Support the Fit Manager in nurturing the existing partnerships.
2. Support the identification of potential new partners by scanning German partnership landscape.

Support knowledge building and knowledge sharing relevant to the assigned project. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core

1. Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
2. Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
3. Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
4. Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
5. Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
6. Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
7. Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies

1. Communications – Brand & Quality Management Ability to position the UNDP brand and uphold it to a high level of quality.
2. Communications – Marketing Ability to communicate the value of a product or service.
3. Partnerships Management – Resource Mobilization Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements.
4. Partnerships Management – Multi-Stakeholder Engagement and Funding Knowledge and understanding of OECD DAC members’ policy, strategy, systems, and decision-making processes related to ODA.
5. Business Management – Partnerships Management Ability to build and maintain partnerships with wide networks of stakeholders, governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies.
6. Business Direction and Strategy – Entrepreneurial Thinking Ability to identify and seize opportunities to serve and add value to clients, create clarity around UNDP’s value proposition to beneficiaries and partners, and develop clear service offers responding to client needs in line with UNDP’s organizational priorities and mandate.

Education

Required Skills and Experience

Min. Education Requirements

1. Completion of Secondary Education is required. or
2. University Degree in social sciences, Economics, Management, Political Science, International Relations, or other related fields will be given due consideration, but it is not a requirement.

Experience

Min. years of relevant work experience:

Minimum 4 years (with secondary education) or 1 years (with university degree) of relevant work experience in the field of development and/or in an international context.

Required Skills

The candidate should have experience in supporting activity planning and implementation, as well as conducting research and data analysis. They should be skilled in planning and organizing events, workshops, or conferences. Experience working in a multicultural environment—preferably within an international development organization is essential. Solid computer literacy, particularly in Microsoft Office applications (especially Excel), is also required and should be demonstrated through prior work experience.

Desired Skills

In addition to the core competencies, previous experience or knowledge of working with UNDP is considered an asset. Experience with social media and other communication channels is also desired.

Required Language(s): Fluency in English and German (oral and written) is required.

Institutional Arrangement: The candidates must have legal rights to live and work in Germany as this is an office-based National vacancy.

The Following Documents Shall Be Required From The Applicants

1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
2. A cover letter (maximum length: 1 page) indicating why the candidate considers himself/herself to be suitable for the position.
3. Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.