Executive Assistant to the CEO

About Inheaden:

We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build Tech on a global scale. Come, join us and be part of our community.

Role Overview:

As the Executive Assistant to the CEO, you will play a critical role in supporting our CEO with daily operations, strategic initiatives, and administrative tasks. You will also be responsible for handling company secretarial duties, and ensuring compliance with legal and regulatory requirements. This is a unique opportunity to work closely with our founder and gain insight into the operations of a high-growth startup.

Responsibilities:

Administrative Support:

• Manage the CEOâ€s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle correspondence, emails, and phone calls on behalf of the CEO.
• Keep a database of all the CEO's business contacts and give reminders to the CEO for follow-up emails, calls and meetings.

Communication:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and send communications on behalf of the CEO.
• Facilitate smooth communication within the executive team and across departments.

Daily Operations:

• Ensure the office environment is well organized and running smoothly.
• Manage office supplies inventory and place orders as needed.
• Oversee and coordinate office maintenance and repair activities.
• Support all internal business administration activities, including but not limited to managing legal contracts, preparing presentations, assisting with visa-related inquiries and documentation.

Compliance and Governance:

• Ensure compliance with statutory and regulatory requirements.
• Maintain corporate records, including minutes of meetings, resolutions, and other legal documents.
• Manage the companyâ€s statutory registers and filings.

Board Support:

• Organize and coordinate board meetings, including preparing agendas, distributing papers, and taking minutes.
• Assist with the preparation of board reports and other governance documents.
• Liaise with board members and ensure effective communication.

Legal and Regulatory Affairs:

• Monitor changes in relevant legislation and the regulatory environment.
• Provide guidance on corporate governance best practices.
• Assist in the preparation and filing of annual returns and other statutory filings.

Requirements:

• Proficiency in speaking, reading, and writing German and English.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Office Suite and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.

• Bachelorâ€s degree in Business Administration, Law, or a related field.
• Minimum of 2-3 years of experience as an Executive Assistant, preferably in a startup environment.
• Knowledge of company secretarial duties and corporate governance.
• A valid German driving license - Class B (PKW).

Benefits:

• Opportunity to work with a growing organization with an attractive salary package.
• Engage in an interesting job with a growing scale-up in a future-proof industry.
• Enjoy flexible working hours and the possibility of offsite work.
• Access to free drinks and snacks in the office.
• Work with the latest hardware setups for a convenient working experience.
• Opportunity to get a gym membership to stay healthy and active.
• Be part of a fun community with regular team activities.