Executive Assistant to CEO (m/w/d)

Over the past 30 years, The Goldenstein Group has evolved from a small law firm in Potsdam into one of the leading legal tech groups in Germany. Despite our growth, we maintain our drive for innovation and progress. As we look to the future, we aim to continue expanding as entrepreneurs, open new business areas, and extend our reach into other European countries.

The Goldenstein Group is a leading legal tech service provider in Germany, encompassing diverse business areas such as Law, Software Development, Real Estate, and Debt Collection. Our five companies and law firms support over 100,000 consumers in enforcing compensation claims, assist international companies with their daily legal business, and develop software solutions to enhance group efficiency. We also have international operations extending beyond Germany into various European countries. As a self-financed and owner-managed group, we are poised to expand into new European markets and explore new business areas.

Tasks

We are seeking a proactive, bilingual individual fluent in German and English, who will support the management in day-to-day business operations. As the Chief of Staff / Executive Assistant to the CEO, you will be instrumental in optimizing time and facilitating seamless operations. The ideal candidate will excel in managing multiple priorities, strategic initiatives, and ensuring accountability across the organization. Additionally, strong problem-solving skills, proficiency in Excel, and a solid understanding of finance and business acumen are essential.

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, evaluations, and reports.
• Handle incoming and outgoing communications on behalf of the CEO.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Perform general secretarial tasks such as answering calls, managing correspondence, and maintaining records.

Strategic and Operational Support:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate and oversee major projects, ensuring alignment with the CEO’s vision and company goals.
• Monitor and track progress on strategic initiatives and key performance indicators (KPIs).
• Facilitate cross-departmental collaboration to ensure seamless execution of company objectives.

Leadership and Problem-Solving:

• Act as a trusted advisor to the CEO, providing insights and recommendations based on analysis and research.
• Identify and resolve issues promptly, ensuring the CEO is informed of any critical developments.
• Drive the implementation of executive directives and ensure accountability across the organization.
• Lead special projects and initiatives as assigned by the CEO, delivering results within specified timelines.

Communication and Liaison:

• Represent the CEO in meetings and communications, ensuring the CEO’s presence and influence across all levels of the organization.
• Build and maintain strong relationships with key stakeholders, including board members, senior executives, and external partners.
• Communicate effectively with internal teams to disseminate information and facilitate collaboration.

Requirements

• Previous professional experience as an assistant or in similar roles.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and other relevant software.
• Excellent written and verbal communication skills in both German and English.
• Strong organizational skills and attention to detail.
• Ability to work autonomously with a high degree of accountability and discretion.
• Ability to prioritize tasks and manage time effectively.
• Problem-solving abilities and a proactive approach to tasks.
• High level of responsibility and discretion.
• Understanding of finance and business acumen.

Benefits

• Competitive salary and benefits package.
• Permanent employment with opportunities for personal and professional growth through ongoing support and training.
• Regular team lunches and a healthy work-life balance.
• Engage in exciting, innovative projects that push boundaries.
• Fresh fruit and refreshments to keep you energized.

Please apply preferably by email with your complete application documents. If you have any questions, please contact Mrs. Baumann on +49 15125 969513. We would be delighted if you would like to become part of one of the most innovative law firms in the country.

Legal Notice:

Applications from suitable severely disabled people or people with equal status within the meaning of Social Security Code IX are desirable. We recommend disclosing your disability/equality in the application to protect your interests.