Executive Assistant & Office Manager (d/f/m)

Executive Assistant & Office Manager (d/f/m)

Join us in our journey: The sustainable energy future depends on every megawatt-hour being intelligently managed to match the energy demand. Entrix is a Munich-based start-up whose intelligence enables the energy transition and unlocks the full value of flexible energy assets such as large batteries. To support our mission, we need you: a proactive and detail-oriented Executive Assistant and Office Manager (d/f/m) who will ensure our operations run smoothly and enable our leadership and team to focus on driving the energy transition forward.

• Location: Munich, Germany
• Employment Type: Full-Time, indefinite term
• Salary Range: € 55.000 - 75.000 per year gross depending on the seniority level
• Office-first work setup
• Language Requirement: C1 Level English and German

Your Responsibilities

• Act as a trusted partner to the leadership team, managing calendars, coordinating meetings, and preparing presentations.
• Handle sensitive and confidential information with discretion.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Assist in the planning and execution of team-wide events and offsites.

• Oversee day-to-day office operations, ensuring a productive and welcoming work environment.
• Manage office supplies, equipment, and vendor relationships to support team needs.
• Handle office-related invoices and budget tracking.
• Serve as the primary point of contact for office-related queries and maintenance.

• Organize and maintain company records, meeting notes, and project documentation.
• Support the HR team in onboarding new employees by ensuring a smooth first-day experience.
• Collaborate with cross-functional teams to support internal communications and initiatives.

Your Profile

• 3-5 years experience in executive assistance or office management in a dynamic, fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills in both German and English.
• Proficiency in Microsoft Office Suite and experience with modern collaboration tools (e.g., Slack, Notion, or similar).
• Ability to prioritize and manage multiple tasks simultaneously.

Your Benefits

• Competitive Compensation Package: Including salary, benefits and options
• Professional Development: Annual development budget of 3,000 € for coachings, trainings, books, etc.
• Health & Sport Subsidy: Company subsidised sports facilities membership
• Public Transportation Subsidy: Monthly subsidy to your public transport ticket
• Lunch/Dinner Allowance Vouchers: Allowance for meals on working days as digital meal vouchers
• Work Equipment: Mac Book or Windows Laptop and ergonomic workplace
• Regular Team Events: Knowledge Sessions, Afterwork, Sports, Offsites, Halloween, Pride Month, etc.

A Short Note from Your Future Lead

Hey there! Here is a little bit about me and my leadership style to give you a teaser on how it would be like to work together: I was born and raised in Turkey and moved to Germany in 2015 so I know a thing or two about moving countries and starting a new life here. I studied Psychology in my BSc and MSc thinking I will either stay in academia or go on a clinical psychology journey but then decided to move to business - a decision that I am very happy with since then! The last 8 years I have worked at tech startups at very different size and development stages (from employee number 20 to 200). I strongly believe People topics cannot be worked on in isolation and have to address the needs of the business. Therefore all People Team Members have to be first and foremost members of the Entrix team and then our team. From entry level to the most senior members of the team, everyone is hired for a reason and that is to create a positive impact on the overall organization. I love working with people who are ambitious, eager to work on challenging tasks, have a strong focus on the outcome and are motivated by the impact they create. When we work together, I will ensure that you are not only supported in your daily challenges but also in your career development setting you up for success whichever direction you go. The rest, we will figure it out together :) I am looking forward to getting to know you!