Executive Assistant for the CEO

Almedia is an Ad-Tech company boosting leading brands to engage with broader audiences. Users can enjoy the latest games, apps, and products for rewards.

With our growing community of 25 million users since our launch in 2020, Almedia's Freecash.com is one of the fastest-growing platforms.

Our mission is to create a mutually rewarding experience, where users enjoy great content and advertisers achieve meaningful results.

We’re now looking for an Executive Assistant to the CEO to support the growth of Almedia by partnering closely with our CEO, ensuring smooth operations, and maintaining focus on high-priority initiatives.

This role is crucial to the CEO's ability to execute on the company's vision and requires someone who thrives in a fast-paced, dynamic environment.

What You’ll Do

As the Executive Assistant, you will:

• Calendar & Time Management: Optimize and manage the CEO’s schedule, prioritizing high-impact meetings and tasks.

• Communication: Act as the gatekeeper for the CEO, handling key communications and drafting emails, presentations, and reports.

• Meeting Support: Prepare agendas, take notes, track follow-ups, and ensure the CEO is well-prepared for all meetings.

• Project Assistance: Support small-to-mid-size projects, tracking progress and ensuring deadlines are met.

• Travel Coordination: Organize all business travel, creating detailed itineraries and managing logistics.

• Admin Support: Manage expense reports, approvals, and personal errands when necessary.

What You’ll Bring

We are looking for someone who has:

• Strong experience in time management and scheduling, with the ability to optimize and protect the CEO’s time.

• Excellent written and verbal communication skills in English and German.

• High proficiency with Google Suite, Slack, and project management tools like Asana or Trello.

• Strong attention to detail, especially when preparing presentations, reports, or managing important communications.

• The ability to work independently, handle multiple projects at once, and proactively solve problems as they arise.

What Makes You a Great Fit

• You thrive in a fast-paced, ever-evolving startup environment.

• A confident and diplomatic communicator, you know when to prioritize or push back without causing offense.

• You are driven, highly organized, and proactive, always looking for ways to improve efficiency and stay ahead of the CEO’s needs.

• With your emotional intelligence and ability to read situations, you manage relationships with tact and professionalism.

• You are discreet, trustworthy, and can be relied upon to handle sensitive information with care.

Why Almedia is your next Big Opportunity?

• Become an owner: As part of our virtual equity option policy, you’ll have the opportunity to share in Almedia’s success and growth.

• Innovative and high-growth: Join a startup that has been profitable from day one and is rapidly scaling its impact in the Ad-Tech space.

• Collaborative and inclusive culture: Be part of a fast-paced, motivated team of professionals that values feedback and where your contributions truly matter. We embrace diversity and encourage individuals from all backgrounds to apply.

• Berlin office & flexibility: Work in our modern, centrally located office 3 days a week, with flexible work arrangements, including a work-from-abroad policy to support your personal and professional life balance.

We believe in fostering talent, evaluating all skill levels during the hiring process, and providing a clear path for growth—whether you aspire to be a future leader or a specialist. Almedia is an equal opportunity employer; we embrace and celebrate diversity, encouraging individuals from all backgrounds to apply.