Executive Assistant, Auto & Mfg Industry Business Unit

Executive Assistant, Auto & Mfg Industry Business Unit

DESCRIPTION

Amazon is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant II to support two Directors in the AWS Automotive and Manufacturing Industry. The Executive Assistant will act as an extension of the leaders, and will work closely with other Executive Assistants throughout the organization, across the rest of the company and externally with customers. The position is based in the AWS Munich, Germany office.

AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector.

Key job responsibilities
The EA will manage critical meetings in a fast-paced environment. Our ideal EA candidate is organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail, efficient organizational skills, and the ability to meet tight deadlines. The EA will lead a team of Executive Assistants located globally.

We pride ourselves on being the world's most customer-centric company, and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moment's notice. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with executives inside and outside the company is key.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Some flex hours may be required.

A day in the life
Proactively manage executive's complex calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.

Travel coordination, domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.

Organize and manage meetings (may include setting agendas and driving follow-up of action items), off-sites, on-sites, and team-based social events, with associated budgets and logistics. International travel is required.

Process expense reports and invoices as needed.

Act as liaison between the Directors, their directs, and associated teams.

Work in partnership with org leaders, functional business partners (e.g., Finance, HR) and other EAs to provide seamless support to the Directors and their teams.

Understand the business priorities and identify process improvements to create efficiency and scale for the Senior Leaders and their leadership teams.

Tracking and driving completion of key deliverables and follow-up on outstanding items.

Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the Directors ability to effectively lead their teams.

Support annual operational planning process, business planning and performance review cycles.

About the team
Automotive and Manufacturing IBU is one of the fastest growing businesses across AWS working closely with exciting auto and manufacturing customers. The team is truly global with presence across North America, EMEA and Asia. It is a highly collaborative and very inclusive team culture.

BASIC QUALIFICATIONS
- Extensive senior level leadership support experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company working with leaders supporting global business
- Experience designing processes to invent, simplify and maximize efficiency
- Excellent written and verbal communication skills
- Experience with end-to-end project management
- Experience with work space planning/management

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.