Executive Assistant

At DTCjob.com, we're not yet another job board; we're a private community directly connected with over 200 hot DTC e-commerce companies. We're fundamentally working to build in-house teams for these companies by connecting top-tier talent to the right opportunity.

As you apply on DTCjob.com, you fill out one simple, one-time application form. From there, our team takes over. We go through your application and, when we feel that you'll be a good fit, we hook you up directly with the company. You won't have to apply again or constantly dig through job postings; we handle everything to make sure your skills are aligned with the best opportunities. This might take from a few hours up to several weeks.

While we do not hire directly on behalf of ourselves, we work with leading DTC brands and agencies to ensure you find a position offering growth, job security, and an engaging work environment.

Responsibilities:

• Calendar Management: Maintain and coordinate complex executive schedules, including meetings, conferences, travel arrangements, and events.
• Communication: Act as a liaison between executives and internal/external stakeholders, managing phone calls, emails, and correspondence on behalf of the executive team.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Plan and book executive travel, including flights, accommodations, and ground transportation, ensuring itineraries are complete and accurate.
• Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
• Project Support: Assist executives with special projects, including research, data analysis, and project management.
• Expense Management: Track and process executive expense reports, ensuring timely and accurate submission.
• Office Management: Oversee office operations related to the executive team, including ordering supplies and managing event logistics.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Process Improvement: Identify opportunities for operational efficiency and process improvements within the executive office.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: 3+ years of experience in an executive assistant or high-level administrative role, supporting senior executives.
• Skills:
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
• Ability to prioritize tasks, meet deadlines, and multitask in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Personal Attributes: Professionalism, discretion, proactive attitude, and the ability to work independently.

Working with DTCjob.com will be more than just getting a job; it is like landing into an ecosystem that ensures your long-term success in the DTC world.