Events Manager

The Franconian International School (FIS) in Erlangen, located in southern Germany, serves primarily the international community of the Metropolitan Region of Nuremberg and educates students in an international environment according to high academic standards. It provides an atmosphere respectful of diverse cultures and promotes responsible global citizenship. The school is committed to promoting international and intercultural experiences for its students. The students at the FIS come from over 40 different nations.

The FIS is looking for a

Events Manager

Starting: February 1, 2025

Employment Type: Part-time, 25 hours/week

Contract Type: 2 years

Responsibilities:

1. Consult with Senior Leadership Team, teachers, administration and parent teacher organization (PTO) to develop event concepts that align with the school’s objectives
2. Create detailed event timelines, budgets, and logistics plans
3. Source and coordinate with staff (e.g. kitchen, facilities) to ensure timely and high quality organization
4. Source, negotiate with, and coordinate external vendors (caterers, decorators, audiovisual technicians, etc.) to ensure high-quality service within budget constraints
5. Liaise with staff, parents, students, alumni, and external partners to promote and facilitate engagement with school events in order to ensure respective support
6. Manage event budgets, ensuring cost-effectiveness without compromising on quality
7. Prepare post-event reports, analyzing success metrics, feedback, and areas for improvement
8. Support Head of Marketing with the promotion of events through various communication channels, including email, Intranet, newsletters, newsblog, and social media
9. Work with the marketing/communications team to create promotional materials and generate interest in school events
10. Oversee event setup, execution, and breakdown, ensuring smooth operations from start to finish
11. Collaborate with event staff, volunteers, and student helpers, providing clear instructions and support throughout the event
12. Ensure all events comply with health and safety regulations
13. Anticipate potential challenges and develop contingency plans to mitigate risks

The successful candidate will meet the following criteria:

1. Degree or professional training in Event Management or a related field
2. Experience in event planning, ideally in an educational or international setting
3. Strong organizational and project management skills
4. Excellent communication and interpersonal skills with a multicultural awareness
5. Experience working collaboratively with diverse stakeholders
6. Flexibility to work evenings and weekends as required by event schedules

What we offer:

1. Initial 2-year contract with the aim of a tenured contract
2. An exciting position in an international, friendly and open working atmosphere
3. A modern workplace with excellent resources
4. Competitive salary, kilometer allowance, subsidized Jobticket (Deutschlandticket), generous contribution to private pension scheme, 30 days annual leave, 2 personal days, Christmas and New Year’s Eve are days off
5. Professional Development opportunities, Corporate Benefits, Jobrad Bike Leasing, EGYM-Wellpass, free coffee & tea, school parking lot

Please note

1. If you currently reside or if you are planning to move to the Erlangen/Nuremberg area, please note this clearly in your application.
2. Please submit your application online by clicking the “Apply Now” button.

Equal Opportunity and Child Protection Statement

The appointment will be subject to satisfactory references, verification of identity, and proof of qualifications. The Franconian International School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and national/international disclosure and barring services. The Franconian International School is an Equal Opportunities employer and welcomes applications for all posts from appropriately qualified persons regardless of age, disability, ethnicity, gender, marital status, sexual orientation, religion, or belief.