Travel and Administrative Assistant (PSA2), Bonn

Travel and Administrative Assistant (PSA2), Bonn

Client:

United Nations University

Location:

Bonn, Germany

Job Category:

Other

EU work permit required:

Yes

Job Reference:

b05a46df7f9a

Job Views:

2

Posted:

19.02.2025

Expiry Date:

05.04.2025

Job Description:

United Nations University (UNU)

The United Nations University (UNU) is a global think tank and postgraduate teaching organization within the United Nations System. UNU engages in policy-relevant research, capacity development, and knowledge dissemination in furtherance of the purposes and principles of the United Nations.

Responsibilities

1. Assist in travel planning and coordination
   • Support travel management processes at Travel Arranger and ensure that all travel is expeditiously processed and fully compliant with corporate travel guidelines and requirements;
   • Work closely with the contracted travel agent to ensure provision of high-quality professional service and compliance with UNU travel policy;
   • Correspond with UNU travelers on travel routes, entitlements, costs and requirements;
   • Process travel authorizations in line with travel entitlement for UNU personnel travelling on official travel;
2. Assist in the administration process associated with travel request processing
   • Process Travel Requests, Travel Claims and Expense Report;
   • Submit request to create or update travel profile;
   • Process Requisitions and Purchase Orders for travel;
   • Assist UNU travelers in Visa;
   • Contribute to initiatives to review workflows and streamline financial processes;
3. Provide support in procurement activities
   • Provide support in the process of acquiring goods and services;
   • Assist in the preparation of procurement plans;
   • Act as supplier maintenance focal point in the ERP system;
4. Provide support in administrative and asset management activities
   • Provide general office support services;
   • Assist in the asset management;
   • Assist in the reconciliation of the year-end physical verification results;
5. Perform other duties as assigned by supervisor.

Minimum Requirements

1. Completed secondary education; a first (or higher) level university degree in business administration, or a related field will be considered an asset.
2. Minimum three (3) years of working experience, ideally touching the functions of Travel and or Operations support.
3. Familiarity with UN rules and regulations concerning administration, Travel, finance, procurement, would be a distinct advantage;
4. Proficient in the use of MS Office applications;
5. Fluency in English is required; Fluency in German is an asset.

How to Apply

To apply to UNU, please fill out the UNU P11 Form, provide a motivation statement, a cover letter, and answer a few tailored questions.

Application Deadline

3 March 2025