EU Conference Production Coordinator

EU Conference Production Coordinator

Generis is proudly ranked on;

2024 - Canada’s Top Growing Companies - The Globe and Mail

2020 - The Americas’ Fastest-Growing Companies - Financial Times

2020 - Growth List of Canada’s Fastest-Growing Companies - Canadian Business and Maclean’s

2020 - Canada’s Top Growing Companies - The Globe and Mail

2019 - Canada’s Top Growing Companies - The Globe and Mail

This is a fully in-office position for the first six months. After 6 months there will be work-from-home flexibility on Mondays/Fridays.

Employment Term: 1 year contract to start with opportunity to convert to full time

Role Type: Salaried

Location: Chaussee Straße 19, 10115 Berlin, Germany

Working hours: Normal business hours are 8.30 a.m. to 5:00 p.m Monday to Thursday, and 8.30 a.m. to 4:30 p.m on Friday.

Additional Notes: There is a travel requirement for this role so all candidates must have the ability and willingness to travel within Europe up to 5x in the year.

Who we are: Generis organizes and delivers industry leading B2B conferences allowing business leaders to discuss, learn and network. Our focus on transforming the way people connect has allowed us to work with exciting brands such as Amazon, Tesla, Google, NASA, AstraZeneca, Ford and more! Join a diverse and energetic team, collaborating to produce world-class events. Enjoy a fast-paced work environment with exposure to many industries and opportunities for advancement.

Key Responsibilities:

Production is at the heart of what we do, and our commitment to each market we serve is to develop and deliver world-class, industry-focused summits. By applying meticulous and rigorous processes at every phase—from inception to execution—we ensure our summits are of the highest caliber.

We are looking for the right candidate to lead our efforts—an individual with the necessary attributes, experience, and commercial acumen to join the Generis team. As a producer in this dynamic environment, you will collaborate with senior professionals from leading Fortune 1000 companies.

Day to Day Tasks Include:

75-80% of your role - Agenda Building and Speaker Recruitment

• Conduct market research to keep up to date on industry hot topics and trends
• Develop a contact list of potential speakers appropriate for the conference program
• Develop a coherent, commercially-driven agenda outline that addresses industry challenges, new technologies, attendee investment areas, and other relevant topics
• Creatively reach out to industry leaders (CEOs, Presidents, VPs, SVPs, etc.) through cold-calling, emailing, LinkedIn messaging, etc. inviting them to attend as a speaker
• Support the delegate and sponsorship sales campaigns
• Responsible for agenda content and copy edits
• Maintain speaker recruitment targets and weekly deadlines

20-25% of your role - Onsite Execution and Speaker Liaison

• Greet speakers upon arrival with utmost professionalism
• Conduct speaker venue and presentation room walk-throughs
• Liaise with AV service provider on audio and visual staging requirements and communicate this to speakers
• Creatively problem-solve any speaker-related obstacles onsite
• Conduct post-presentation interviews with speakers for content pieces

To produce our summits from initial conception to final execution requires a passionate, self-motivated and hard working achiever with:

• University Degree
• Exceptional research and writing skills
• Strong editorial capacity
• Strong business acumen and commercial awareness
• Exceptional interpersonal and client-facing skills
• Highly effective communication skills, both written and verbal.
• Copy skills
• Determination to meet production deadlines and deliver results
• Project management experience
• Previous events experience a bonus*

The Package:

• Base salary with scheduled review periods for growth.
• Annual bonus based on personal and company performance.
• Hybrid office environment with the ability to work from home Mondays & Fridays (following a 6-month probationary period)
• Incentives and opportunities for travel.
• A fun, energetic, and dynamic working environment
• High growth environment with opportunities for career advancement
• Early start to the weekend—Fridays end at 4:30 PM!
• Monthly work socials plus annual summer and winter parties.

Generis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require assistance or an accommodation, please let us know.