Team Assistant - Board Office (m/f/x)

Responsibilities:

1. Communicate effectively with international colleagues and partners.
2. Assist with communication in Microsoft 365.
3. Create Purchase Orders (POs), track incoming invoices, and process payments through accounting (SAP / ARIBA). Interact with internal and external vendors regarding ordered/requested materials and services, invoices, etc.
4. Manage and prepare meeting rooms.
5. Support new employee onboarding and substitute for other team assistants and executive board assistants.
6. Manage calendars (planning overarching management meetings and coordinating appointments) and organize travel (planning business trips and ensuring accurate travel expense accounting).
7. Assist in general office administration, e.g., email inbox management and prioritization.
8. Organize internal and external events and supervise them.
9. Handle incoming and outgoing mail.

Minimum Requirements:

1. BSc in business administration or related areas.
2. At least 3 years of experience in a similar role.
3. Experience working with cross-cultural, multinational teams preferred.
4. Very good MS Office skills (Office 365, PowerPoint, Word, Excel, Teams).
5. SAP knowledge is a plus.
6. Excellent communication skills, organizational strength, and integrity.
7. Structured work approach and confident, friendly demeanor.
8. Hands-on mentality and pragmatic thinking.
9. Very good communication skills in German and English, both written and spoken.
10. Strong organizational and coordination talent that keeps a cool head in hectic moments.
11. High level of integrity and discretion in handling confidential information.
12. Proficiency in Microsoft 365 and willingness to learn new programs and software.
13. Excellent use of AI tools like ChatGPT in daily work.

About tesa:

tesa is one of the world's leading manufacturers of adhesive tape solutions, with a range of more than 7,000 products. With a passion for technology, we drive innovation, reliability, and sustainability to shape a better future.

Our solutions make a difference in the work, products, and lives of our customers across a variety of industries, including Automotive, Electronics, and Home applications. We address a broad segment of business customers, as well as private consumers.

You might be surprised to discover the many places where our adhesive solutions are at work, from the battery in your electric car to the display of your mobile phone, and even in the elevator in your building. Wherever you look, you'll find tesa - holding the world together for more than 125 years.

Do you think tesa is the right fit for you?

Please follow the below link to submit your resume and other required information.