Administrative Assistant (m / f / d)

Nestled in a modern city surrounded by nature and with an exceptional standard of living, Leibniz University Hannover offers excellent working conditions in a vibrant scientific community.

The Institute of Inorganic Chemistry welcomes applications for the following position starting at the earliest possible date: Administrative Assistant (m/f/d) (salary scale 9a TV-L, 50 resp. 100 %)

The position is to be filled on a 50% permanent basis. An additional 50% of working hours are limited until 31 May 2028 as part of a replacement.

Your role

The diverse and demanding range of tasks includes:

• Independent organization and management of university-wide collaborative research projects, collaborative research centers, and priority programs, as well as other third-party funded projects.
• Processing and preliminary accounting of the institute’s invoices and monitoring of the budget funds in SAP.
• Consulting the institute's executive committee on budget matters and creating overviews and presentations for board meetings.
• Supporting the institute's management in the development and implementation of a strategy for public relations and external representation in the institute’s research area, as well as in the collection of key figures (third-party funds, publications, student numbers, etc.).

Who are we looking for?

The successful candidate must have completed the necessary professional training (Verwaltungsfachangestellte / Verwaltungsfachangestellter or Verwaltungswirtin / Verwaltungswirt). They must have passed the corresponding examination (Verwaltungsprüfung I) or be eligible for career group 1 - entry level 2 within the field general service (Allgemeine Dienste). Alternatively, the successful candidate must have equivalent professional training.

In addition, we are looking for a candidate with the following:

• Reliable, committed, and independent work ethics, organizational talent, resilience, and the willingness to continually adapt to new or changing tasks, as well as strong teamwork skills.
• Fluent German and English language skills are desirable.
• Proficiency in office software, particularly MS Office (Excel, Word), email, and calendar is required.
• Ideally, you have experience with website maintenance (e.g., TYPO).
• Experience with SAP-supported applications (accounting and personnel management) is also desirable.
• Experience with administrative procedures in a state authority (e.g., university) or generally as a secretary or assistant is preferable.

Equal opportunities and diversity are core values at Leibniz University Hannover. Our goal is to tap into individual potential and open up possibilities. We therefore welcome applications from anyone interested in the position, irrespective of gender, nationality, ethnic origin, religion or ideology, disability, age, sexual orientation, and identity.

We strive towards a balanced and diverse workforce and a reduction in under-representation in accordance with the Lower Saxony Equal Rights Act (Niedersächsisches Gleichberechtigungsgesetz – NGG). We therefore particularly encourage applications for the above-mentioned position from men. Preference will be given to equally-qualified candidates with disabilities.

With more than 5000 employees, Leibniz University Hannover is one of the largest and most attractive employers in the Hannover region. We offer a vibrant interdisciplinary and international working environment, and promote personal and professional development ranging from subject-related skills to leadership and languages.

As a family-friendly university, working hours can be organised according to various flexible models. Part-time employment as well as remote work (mobile work, work from home) can therefore be arranged upon request. We support employees with balancing work and family life through services such as back-up childcare, childcare during school holidays, and parent-child offices, as well as providing individual advice regarding family responsibilities and caring for dependants.

To promote health and well-being among employees, we offer an extensive sports programme with over 100 different sports, as well as a fitness centre with a sauna and climbing space. Health management measures, such as courses on stress management, good nutrition, and relaxation, aim to ensure a healthy workplace.