Scheduling Coordinator (m/f/d)

Gisma University of Applied Sciences, first established in 1999 as Gisma Business School, is a leading university of applied sciences for innovative and creative international business, technology, and engineering innovation.
Our Global MBA programme has been recognized for its excellence through the highly acclaimed AMBA accreditation, reinforcing our reputation in the industry. Recently, we have expanded our programme portfolio into the fields of Computer Science, Software Engineering, Data Science, and Artificial Intelligence.
Our unique teaching approach combines practical experience in these fields with the development of analytical skills and an understanding of contemporary theories through personalised, hands-on, and interactive learning.
All our colleagues are passionate about shaping the careers of our students and building better futures in business, technology and engineering and meeting the needs of Industry 5.0.
Gisma is part of Global University Systems (GUS), an international education business, which is represented by over 87,000 students in nearly 60 locations across the globe, providing students with opportunities for global exposure and a unique learning experience.
Within Germany, Gisma UAS is part of the wider Gus Germany group and is part of an educational family which includes the UE - the University of Europe, BSBI and HTK. There are also several shared services within Gus Germany creating a wider network of colleagues, support and opportunity.
All Gisma programmes are currently taught in the English language, and we are proud to have over 90 nationalities represented in our student community and nearly 20 nationalities represented amongst our colleagues. We have over 40 colleagues in the University split between the various academic and professional service functions. Several of our colleagues are based outside Germany in the UK and India.
To strengthen our team at the flagship campuses in Potsdam and Berlin, Germany the following position is available immediately on a full-time basis:

Scheduling Coordinator (m/f/d)

The Role

• Scheduling of all taught programs, classes and any associated events for our Potsdam and Berlin locations.
• Creating and publishing student and faculty timetables for all degree programs and associated events at the Potsdam and Berlin campus.
• Understand the resources required for each timetabled semester to enable effective planning.
• Identify and plan timetable structures for students to enhance the overall student experience and their ability to plan their study and other commitments appropriately.
• Liaise with the academic teaching team in drawing up the timetable to ensure appropriate teaching and module loads.
• Supporting the academic team by calculating the professorial quotas for the individual study programs.
• Coordination and editing of the timetables in cooperation with the lecturers of all departments.
• Reporting on room usage and future resource planning.
• Answering to student inquiries regarding Scheduling related matters in English and German.
• Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts.
• Entering and managing data in the student administration system.

Your profile

• Fluency in English, ideally professional writing as well.
• Strong organizational and communication skills.
• Proficiency in IT, including intermediate skills in MS Excel, mail merge, and ideally PowerBI.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Attention to detail and a commitment to accuracy in data management.
• Ability to work collaboratively with diverse teams and stakeholders.
• Experience in a similar administrative role within the education sector is advantageous.
• A Bachelor’s degree, a Master’s degree is preferred, but not required.

What We offer

• Opportunity to work with a great team in a dynamic and international culture
• A workplace in our modern, centrally located campus in Potsdam
• Numerous campus events from the fields of art, culture, business, and science
• Opportunity to develop and implement new ideas and concepts
• Personal and professional development

Interested?

Please send your application to: recruitment@gisma.com.
Your application should include the following documents: CV, Cover Letter and References, Salary Expectation and possible start date.
As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability, or legally protected status.