Project Coordination Digitization / Administration DMS (m/f/d)

The district of Mansfeld-Südharz is seeking to fill the position of

Project Coordination Digitization / Administration DMS (m/f/d)

to be filled at the Sangerhausen location.

This is a full-time position (39 h/week) for a fixed term of 24 months, which is valued at pay group 10 TVöD.

We are looking for a responsible and enthusiastic person who can work under pressure and, in addition to good technical knowledge, has a confident and friendly manner and can work independently and with the ability to deal with conflict.

We Offer You In Our Administration

• Work and family: a family-friendly and modern working environment, an interesting and responsible field of activity, flexible working hours
• Finances: company pension scheme, capital-forming benefits, annual special payment and the possibility of additional performance-related pay
• Health: company health promotion offers
• Education: support for task-related training and further education
  
  

The work tasks of this position include:

• Coordination, development and implementation of digitization projects by developing an OZG implementation and communication strategy with the project participants
• Process management
• Optimization and standardization of administrative and IT processes through analysis, documentation and continuous improvement in the context of OZG services
• Support in DMS administration and support (optional)
• Development of method standards for modeling and maintaining IT processes and creation of a cross-administrative IT process map
• Analysis and optimization of IT processes in cooperation with specialist departments and sustainable implementation of the results
• Networking at state and national level and collaboration in cross-district projects and standardization projects as well as public relations work
• Project management
• Advice, control and support of the organizational units in the application of these method standards with a focus on the implementation of the OZG
• IT service management in the area of DMS
• Administration, monitoring, software support of the DMS
• Conception, implementation and monitoring of replacement scanning as well as support and moderation of the specialist departments during the introduction of the e-file
• Error tracking during ongoing operations
• Support and assistance with the integration of software solutions into existing business processes or those to be optimized
• Development and updating of authorization and role concepts in cooperation with the specialist departments
• Coordination of technical and organizational requirements with software manufacturers, the software provider d.velop (DMS) and the IT department
  
  

Required is:

• A degree in the public or economic sector (Bachelor/Master/Diploma) (e.g. business informatics, administrative modernization and economics, project and process management, digitization management, economics)
• Valid driving license (class B)
  
  

• IT affinity and good technical understanding of database systems
• Knowledge of DMS
• Knowledge and experience in administrative organization
• In-depth knowledge of project management, process analysis, process optimization and organizational theory
• Analytical, conceptual and interdisciplinary thinking and action
• High motivation and initiative
• Sociability and good communication skills
• Strong creative and organizational skills
• Team spirit as well as fairness and respect in dealing with other people
  
  

All interested persons are requested to respond to each point of the requirements profile.

Please apply online via Interamt.de by 08.04.2025 with your complete application documents. In order to apply online, registration with Interamt is required. Registration is free of charge and is subject to the provisions of the Federal Data Protection Act. If you are already registered as a user (m/f/d), please use your login. To start your online application, please click on the 'Apply online' button at the bottom right of this page.

The district of Mansfeld-Südharz is actively committed to equal opportunities. We therefore welcome all applications regardless of gender, cultural origin, disability, religion or lifestyle.

Costs associated with the application process cannot be reimbursed.

Please refrain from sending applications by post or email.

Further Information Regarding Data Protection Can Be Found Here

Data protection and gender notice ( https://www.interamt.de/cms/legal/Datenschutz-und-Genderhinweis.html#222 )

For Technical Questions Please Contact Us

Ms. Kießling, Office for Personnel and Organization, Tel.: 03464 535 2302

André Schröder