Assistant Manager – Corporate Secretary & Transfer Agency (M / F)

ATOZ Fund Services provides high-end fund administration solutions to alternative investment funds and their managers.

Operating under CSSF regulatory licenses as a registrar agent, administrative agent of the financial sector, and client communication agent, we deliver tailored, client-centric services powered by innovative technology and a solution-driven approach to meet the evolving needs of fund managers and investors.

In order to support our expansion, we are currently looking to recruit a :

Assistant Manager – Corporate Secretary & Transfer Agency (M / F)

Key Responsibilities

Corporate Secretary :

• Support the preparation, organization, and follow-up of board meetings, shareholder meetings, and committee meetings (drafting agendas, minutes, resolutions).
• Maintain statutory records, corporate documents, and registers in compliance with local laws and regulations.
• Coordinate filings with regulatory authorities.
• Liaise with notaries, advisors, and regulators on corporate matters.

Transfer Agency :

• Supervise daily TA operations including investor onboarding (KYC / AML due diligence), transaction processing (subscriptions, redemptions, transfers), capital calls / distributions, and investor reporting.
• Act as a key point of contact for clients, investors, auditors, and internal stakeholders, addressing inquiries related to investor transactions, documentation, and account maintenance with a strong focus on service quality and responsiveness
• Participate in system implementations, upgrades, process improvements and automation initiatives within the CoSec and TA function.
• Participate in training and mentoring of junior staff, fostering a culture of compliance, excellence, and client-focus

Your profile :

• 3-5 years of experience in corporate secretarial services and / or transfer agency within the fund industry in Luxembourg (ManCo, PFS, Big Four or bank)
• Solid knowledge of Luxembourg corporate law and fund governance frameworks
• Familiarity with Luxembourg AML / KYC regulations and CSSF requirements
• Strong attention to detail, with excellent organizational and communication skills
• Fluent in English; proficiency in French is a plus
• Ability to manage multiple priorities and work collaboratively in a team environment

What we offer :

• An engaging and challenging position within a dynamic and collaborative work environment
• Opportunities for professional growth and ongoing development within a reputable international firm
• A competitive remuneration package in line with your motivation, skills and experience