Document Controller SOL 2

OVERALL PURPOSE OF ROLE

• Support in analysing, organizing and managing Document Management processes and activities,
• controlling and monitoring related tasks, thus assuring maintenance and compliance across the company.
• Ensure knowledge transfer and preservation of Document Management matters across the group in line with Company best practices.
  
  

Key Duties & Responsibilities

• Providing specialist document control support on a daily basis.
• Providing training in the use of SharePoint and assistance with the use of other business packages.
• Formatting documents and ensuring documents conform to company standards.
• Create and maintain shared folders with suppliers/clients and manage the users' permissions.
• Issuing document numbers from the Master Document Register (MDR).
• Controlling the creation, review and distribution internally of documents through the document life cycle.
• Control and monitoring Client Approval Process and Document submission to Client.
• Support in defining, organizing and managing the Final Project documents Handover to Client.
• Help Desk support about the Document Management Tools in use.
• Organize Document Register and Master Data Lists activities.
• Ensuring that documents are transmitted in a controlled manner to clients and 3rd parties.
• Tracking document status and timescales for documents issued to clients for review.
• Ensuring the MDR is kept up to date with changes to document names and revision status.
• Uploading and referencing documents into the company SharePoint system.
• Actively participate in team meetings and provide updates on document approval/review.
• Promote good relations with client/3rd party Document Controllers.
  
  

Minimum Qualifications

• Excellent working knowledge of all Microsoft Office Applications.
• Advanced knowledge of Adobe Acrobat.
• German native speaker / fluent in English.
• Bachelor Degree.
  
  

Minimum Experience

• Minimum of 2 years as a Document Controller in an Energy environment.
• Good working knowledge of MS SharePoint.
• Extensive Experience of Document Control.
• Good interpersonal and organisational skills.
• Ability to operate pro-actively and autonomously with an attention to detail.
• Flexibility and an ability to function well under pressure.
• An ability to manage, administer and develop data.