Assistant Office Management (m/f/d)

Job Advertisement

Become part of the Rhine-Ruhr 2025 Organising Committee (OC) team and help us to create an unforgettable FISU WORLD UNIVERSITY GAMES.A summer with distinction. In 2025, people from all over the world will come to the Rhine and Ruhr to celebrate sport, science and culture.

What happens at the FISU WORLD UNIVERSITY GAMES?

• 12 days full of festivities, excitement and competitions
• Up to 8,500 athletes and officials from 150 countries
• Competitions in 18 sports
• Six venues with Essen, Hagen, Berlin, Duisburg, Bochum & Mülheim an der Ruhr

To strengthen our team, we are looking for a Assistant Office Management (m/f/d). In Full- or Part-time / 20 - 40 hours per week / temporary contract until 31 August 2025. The position is part of the Office Management / Office Administration department. You will work closely with our Junior Manager Office Management and help with day-to-day operations.

You will have the following tasks:

• You make sure that everything works well in the office
• You order materials and take care of the equipment for the office
• You are the contact person for questions about the office
• You manage the company vehicles
• You process incoming and outgoing mail and take care of dispatch
• You plan and organise events for the team, training courses or employee motivation campaigns

You have the following skills and knowledge:

• Completed commercial training
• Initial professional experience in office management or in a similar position is desirable, but not a must
• Class B driving licence
• Good knowledge of organisation and administration
• Friendliness and an open approach to people
• Ability to work in a team
• Confident handling of Office programmes (e.g. Word, Excel, Outlook)
• Good written and spoken German
• English language skills are desirable

We offer:

• A unique team and great emotions
• An exciting and creative working environment
• An open and diverse team
• Joint decisions that are made quickly
• A fair salary
• 1 - 2 days of mobile working per week
• Flexible working hours
• 30 days holiday entitlement per year
• Access to a large international network in sport

If the personal requirements fit, the job will be evaluated with the remuneration group TV L 8. We welcome all applications, regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally suitable. As an implementation company, we endeavour to specifically promote women for management positions. Women are therefore strongly encouraged to apply.

Do you have a disability and are not sure whether this job is suitable?

In any case, we look forward to receiving your application and our Inclusion Officer Louis Kleemeyer and his team will be happy to advise you on the next steps in your application:

The office building is easy to reach by public transport as well as by car. There is a separate disabled car park. Our office has a ground-level entrance without an automatic door opener. The rooms are on the third floor and can be reached by lift. We all work together in an open-plan office. If you need a place to retreat / a quieter workplace from time to time, please let us know in your application. A disabled WC is available. You can include any other requirements or adjustments that are important to you in your application.

Sounds good?

Please send us your application documents (CV & letter of motivation) stating your earliest possible start date by 19.01.2025 via our application tool or via mail at careers@rhineruhr2025.com. For technical and organizational inquiries, you can reach us by email at careers@rhineruhr2025.com. Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.