Administrative Specialist - Working Student (German Speaking) (m/f/d)

Administrative Specialist - Working Student (German Speaking) (m/f/d)

About Care Forward: Care Forward is an educational institution that aims to strengthen the German healthcare system and create opportunities for healthcare workers. Our goal is to qualify, further educate, prepare domestic and international healthcare workers for the job market, and integrate them into the German workforce.

Your Role:

As a Administrative Specialist - Working Student (m/f/d), you will play a key role in ensuring the smooth processing of all documents for our clients and candidates. You will act as the bridge between Care Forward, candidates, employers, and external partners, taking on a variety of administrative tasks and ensuring that all documents and customer data are handled efficiently and accurately.

Your primary responsibilities will include:

• CRM & Communication: Manage CRM data, handle external communication with applicants and clients via phone, email, and inquiries.
• Document & Report Management: Create, organize, scan, and upload documents, maintaining both digital and physical filing systems.
• Logistics & Project Support: Plan logistics (e.g., travel, accommodation), provide hands-on project support, and prepare welcome packages for students.
• Candidate & Client Support: Track and update candidate documents, perform quality control, and submit documents to authorities, including the Federal Employment Agency.
• Financial Coordination: Collaborate with the finance team on invoicing, payments, and financial reporting.
• Office & Administrative Tasks: Process incoming/outgoing mail, retrieve documents, and ensure smooth office operations.
• Research & Compliance: Stay updated on policies and guidelines, especially from federal authorities, and ensure compliance.
• Team Contribution: Support team goals and assist colleagues as needed.

Your Profile:

• Excellent administrative and organizational skills.
• Strong attention to detail.
• High accuracy and task-oriented work style.
• Ability to learn quickly, adapt, and be flexible.
• Strong technical skills.
• Proactive attitude and problem-solving skills.
• Clear and efficient communication abilities.
• Fluent in German (C1) and English (C1).

What We Offer You:

• Valuable Work Experience - Gain hands-on experience in a fast-growing startup within the healthcare and education industry.
• Flat-hierarchy startup environment - With opportunities for growth.
• Premium Location - We work in a bright and modern workspace located directly next to the U8 in Kreuzberg, Berlin. A WFH option is available.
• Diversity - Care Forward champions diversity and inclusion in our Berlin office.
• Flexible Office Culture: We offer a hybrid working model to improve work-life balance.

We are looking forward to your application!

Gehalt: 13,00€ - 15,00€ pro Stunde

Arbeitsort: Vor Ort

Voraussichtliches Einstiegsdatum: 06.01.2025