Administrative Assistant / Site Manager

Here at The Exploration Company, we are developing, producing, and operating Nyx, a modular and reusable space orbital vehicle that can eventually be refuelled in orbit and that can carry cargo - and potentially humans in the longer run.

The Exploration Company is on a mission to democratize space exploration. With a focus on innovation, sustainability, and excellence, we are developing next-generation space vehicles and technologies to make space more accessible. Join us in shaping the future of space travel.

As an Administrative Assistant, you will handle a variety of administrative tasks to support our operations and ensure the smooth running of our sites in Germany. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting with daily office operations. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks efficiently.

Key Responsibilities

1. Site management (deal with office managers, stakeholders, handle access cards, IT equipment,...)
2. Support teams on operation related tasks (trainings, handle security and cleaning services, ...)
3. Support procurement on basic needs (consumables, daily needs, PREQs...)
4. Perform other administrative tasks as needed to support the team.
5. Perform the management of letters (digitalize and inform the stakeholders).
6. Handle incoming and outgoing correspondence, including emails and phone calls.

Skills and Knowledge

1. German and English fluent
2. High school diploma or equivalent; any other higher education degree will be appreciated.
3. Proven experience as an administrative assistant or in a related role.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Excellent organizational and multitasking skills.
6. Strong written and verbal communication skills.
7. Ability to work independently and as part of a team.
8. Attention to detail and problem-solving skills.

Why you should join us!

What makes us special here at The Exploration Company and why we think you will enjoy working here is:

1. We’re Agile - we make decisions fast whilst keeping our goals and systems in mind.
2. We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them.
3. We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge?

We'd love to hear from you if you wish to be a part of our journey. Please submit your CV now for immediate consideration and we will be in touch shortly.

The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.