Workshop & Equipment Coordinator

About Us

G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years.

Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with local communities, directly benefiting the people and places we visit at every step of our tours.

With the demand for travel coming back strong, we are set up and excited for this next chapter in our company’s story — and we’d love for you to be a part of it.

Our DNA revolves around building, nurturing, and developing a diverse culture of people and a true sense of belonging, where everyone is encouraged to bring their authentic self to work each and every day. You’ll have the opportunity to grow your career, and yourself, alongside a passionate, talented, and welcoming community that works hard to spread goodness around the world.

If all that sounds like your kind of thing, well, we can’t wait for you to join us.

About the role

This is a role that combines hands-on responsibilities with office-based administrative work. The Workshop and Equipment Coordinator plays a crucial role in the G Adventures South Africa Fleet team, supporting the efficient management of vehicles, camping equipment, and workshop logistics. This position requires a blend of practical involvement in workshop operations and proficient use of computer systems for inventory, maintenance, and reporting tasks.

What You'll be Doing

Workshop Administration & Vehicle Maintenance Support

• Oversee and manage digital systems for mechanical maintenance, including creating and tracking work orders, purchase orders, and job cards.

• Manage the inventory of mechanical parts, including maintaining product codes, pricing, and stock levels on our digital system.

• Work closely with the Fleet Manager to ensure spare parts are ordered, delivered, and available for workshop and vehicle maintenance needs.

• Assist the Fleet Manager with managing supplier relationships, negotiating pricing, and maintaining stock for high-priority mechanical items.

• Monitor and report on the mechanical budget, tracking spending and inventory to support cost control and forecasting.

• Ensure timely ordering, delivery, and availability of all spare parts to avoid downtime.

• Assist with vehicle compliance, ensuring regulatory permits are in place for cross-border travel.

• Coordinate with the Operations Specialist to manage vehicle and equipment inspection reports

Camping & Equipment Management

• Maintain a comprehensive inventory system for camping and vehicle equipment, assigning codes to all items for tracking.

• Track and reorder camping equipment, including items like pots, pans, utensils, and smaller tools used during tours.

• Monitor the longevity of camping equipment, updating lifetime dates and forecasting replacement needs.

• Manage the CEO equipment inspection reports, verifying that stock is accounted for at the start and end of tours.

• Act as a point of contact for tour guides to address breakages, lost items, or on-road equipment needs.

• Build and maintain relationships with key suppliers to ensure equipment availability, especially in emergency situations.

• Conduct regular stock audits and report on current inventory levels, highlighting discrepancies or shortages.

Collaboration & Reporting

• Work closely with the Fleet Manager on mechanical workflows, ordering systems, and parts management.

• Collaborate with the Operations Specialist and workshop staff to align systems and processes.

• Ensure all systems and processes related to vehicles and equipment are digitised and up-to-date.

• Provide regular reports on inventory, spending, equipment status, and maintenance to the Fleet and Operations Manager.

• Assist in managing and reporting on the Equipment Repairs and R&M budgets.

Desired Skills and Experience

• Minimum 3 years of experience in travel and tourism operations in Southern Africa.

• Strong administrative skills, with experience managing inventory systems, budgets, and digital processes.

• Proficient in computer systems, including inventory management software, spreadsheets, and maintenance tracking tools.

• Familiarity with vehicle maintenance workflows (e.g., job cards, spare parts management).

• Understanding of camping and tour equipment needs for overland tours.

• Advanced oral and written communication skills in English.

• Strong organisational skills with an ability to multitask and prioritise effectively.

• Experience working in a vehicle workshop is an advantage (administrative focus preferred).

• Basic mechanical knowledge to support understanding of parts, maintenance workflows, and operational needs would be an advantage

• People management or coordination experience is desirable

• Experience with cross-border operations and regulatory compliance is desirable

What do we offer you?

• Competitive salary commensurate with the role

• Competitive benefits package

• Birthday day off

• Vacation time for you to recharge

• Enhanced Parental Leave

• Learning and growth opportunities

• Employee Resource Groups

*Applicable based on location*

G Adventures is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants.