Warehouse & Inventory Clerk

Reporting To: Warehouse Manager

Primary Objective: Responsible to keep all relevant documentation up to date.

Responsibilities include:

1. Capturing goods received from Suppliers and Third-Party packers on the system, ensuring documentation is filed appropriately.
2. Requesting & completing documentation for picking of bulk, components, stationery, finished product and literature.
3. Ensuring all documentation & procedures are adhered to and complete.
4. Reconciliation of Third-Party packers.
5. Expected to know company’s products.

Main Tasks:

1. Ensure timeous processing of MFG’s.
2. Request picks and reconcile items picked and validate shipments.
3. Request warehouse picks according to Product Supply instructions.
4. Ensure packing list is compiled correctly (Codes, description, quantities, batch, expiry dates and weights).
5. Submit and control outstanding order reports on a weekly and monthly basis with the Product Supply department.
6. Inform Product Supply department of a Special Order for Stationery.
7. Combine stationery requests and capture all stationery issued weekly.
8. Reconcile packed stock (Tracking) i.e. moves, returns, batch transfers and adjustments per month.
9. Assist with individual DSC’s stock requests based on verbal or system reports.
10. Assist with stock taking process and stock control of all Warehouses and Third-Party packers.
11. Ensure the entire warehouse office is kept clean and tidy at all times.
12. Update reports on a daily basis.
13. Assist with projects as required by the Warehouse and Distribution Manager.
14. Act on all reasonable instructions given by Line Management.
15. Daily communication with all Departments and Suppliers.
16. Perform ad hoc duties from time to time.

Technical Skills:

1. Good understanding of the Company business operations will be an advantage.
2. Timely and accurate reporting.
3. Must be able to reconcile.
4. Minimum Grade 12 Certificate backed by at least three years relevant experience.
5. Must have strong problem-solving skills.
6. EXCEL and WORD proficient.
7. Knowledge of Sage X3 will be an advantage.
8. Good flair for Accounting.

Behavioral Skills:

1. Excellent communication, teamwork and relationship building skills.
2. Excellent interpersonal skills.
3. Must be detail-oriented, methodical and practical.
4. Efficient time management skills and the ability to handle deadline pressure simultaneously.
5. Excellent planning and organizing skills.
6. Must be dependable and conscientious.
7. Comply with utmost integrity and confidentiality ethics.
8. Emotional intelligence and maturity.
9. Must effectively communicate with relevant departments.
10. Must have strong organizational skills and the ability to prioritize the workload.
11. Excellent communication and interpersonal skills (work well with all departments and all levels of personnel).