Transport Planner

System Management

• Check for unplanned orders.
• Review queries received for shipments not created.
• Monitor item master databases to ensure availability of data for the IP.

Planning

• Receive orders from Order Manager Clerks. Check feasibility and determine best execution solution.
• Ensure all orders received are visible in Freight builder.
• Manage and enforce order cut off times.
• Manage planning process taking the required items into consideration:
• RFP Supplier Allocation
  • Combinations Orders.
  • Lead Times.
  • Customer Back Door Requirements.
  • Special Project Requirements (SMD).
• Compile a draft plan for submission to warehouse operations.
• Check orders on planner schedules that are outstanding (or unprocessed orders) and take action to complete.
• Advise ROM and Execution team of shipments with no transporter allocated, ensure these shipments are resolved.
• Execute the required changes to the plan; ensure change requests are on mail from warehouse operations.
• Obtain sign off from warehouse operations and publish the IP plan.
• Manage the tender accept process with the relevant carriers.
• Provide feedback to transporters and senior planner regarding customer delivery requirements, i.e. emergency orders.
• Communicate estimated and / or late deliveries timeously to customers.
• Compile report on orders processed (daily).
• Check orders delivered with no feedback and follow up with transporters.
• Address queries related to planning errors.
• Resolve queries related to Master Data.
• Schedule any orders identified by the unassigned report that have failed on integration.
• Schedule and review orders in Freight Builder and finalise orphan orders and exceptions.
• Notification received from systems administrator on failed orders or orders that were voided and re-plan order.
• Update vehicle swops on TMS on the day it occurs – On site reps will advise planner of vehicle swop.

Capacity Utilization

• Raise problem orders with execution agents and system administrator for resolution if trucks are delayed. (daily)
• Complete daily dashboard and isolate un-economical shipments for review.
• Provide full list of planning functions as per your relevant area of responsibility, this item to be used to determine capacity per planner at the end of each quarter.
• Manage and report any additional requests received over and above the normal items, these requests to be reviewed and obtain sign off from Operations manager.
• Analyse shipments.

Transport Optimizing and Cost Management

• Ensure zero outstanding loads on web pages.
• Complete and submit rate request forms to commercial and system administrator for rate to be loaded, and ensure that the system and rate form match.
• Ensure adherence to RFP selected carriers.
• Review shipment utilization before final submission of the plan, review all possibilities to combine or divert shipments via the most cost-effective delivery methods.
• Rate review to be completed on the previous day plan, identify possible anomalies.
• Ensure special project targets are achieved. (2nd trip planning, return trip planning etc.)

Formal Qualifications

Minimum Requirements

• Tertiary qualification in Logistics / SCM.

Experience

Minimum Requirements

• Minimum 1-year experience in FMCG environment and transportation.
• Computer literate, spreadsheet management (MS excel, word, access).
• Teamwork & collaboration.
• Excellent written and verbal communication.
• Resilience.
• Time management.
• Embrace uncertainty and change.
• Interpersonal skills.
• Attention to detail & accurate.
• Problem solving.
• Customer focus.
• Analytical (ability to transform data into meaningful information).
• Accountable.

Desired, Non-Essential Experience

• Knowledge of transportation/ warehouse management systems.
• Business knowledge (understanding of SLA’s, KPI’s & SOP’s).
• Understanding of the logistics industry.
• Familiarity with transportation regulations.