Temp Debtors & Creditors Clerk

Job Purpose : To manage the full function of both the debtors and creditors processes, ensuring accurate recording, reconciliation, and timely payment / collection of accounts within the dealership.

This role plays a key part in supporting the financial health of the business and ensuring efficient operations across departments.

Key Responsibilities :

Creditors (Accounts Payable) :

1. Receive, verify, and process supplier invoices (including parts, workshop sublets, consumables).
2. Reconcile supplier statements with system balances and resolve discrepancies.
3. Process and load EFT payments for approval and payment.
4. Ensure all supplier payments are processed within agreed terms.
5. Maintain accurate supplier records on the dealership's system.
6. Liaise with suppliers on queries, outstanding documents, or payment issues.
7. Ensure compliance with internal controls and procurement policies.

Debtors (Accounts Receivable) :

1. Generate and send customer invoices for workshop, parts, and sundry sales.
2. Follow up on outstanding customer payments and handle collections.
3. Perform credit checks and set appropriate credit limits for customers.
4. Allocate receipts to the appropriate accounts and maintain clean ledgers.
5. Send monthly statements and reminders.
6. Work closely with service advisors and sales departments regarding disputed accounts or special arrangements.
7. Prepare and submit reports on overdue accounts and bad debt provisions.

General Duties :

1. Maintain filing systems for invoices, receipts, statements, and reconciliations.
2. Assist with month-end close and reporting activities.
3. Support internal and external audit requirements.
4. Contribute to the continuous improvement of finance processes.
5. Maintain accurate and up-to-date financial records in the accounting system.

Minimum Requirements :

1. Grade 12 / Matric.
2. Certificate or Diploma in Accounting / Finance (advantageous).
3. 2–3 years experience in a similar role, preferably in the automotive industry.
4. Knowledge of Evolve dealership system.
5. Proficient in Microsoft Office (especially Excel).
6. Strong attention to detail and high level of accuracy.
7. Excellent time management and communication skills.
8. Ability to work under pressure and meet deadlines.